DOC SHE/replace walk-in refrigeration equipment/MM

The Illinois Department of Corrections is soliciting sealed bids under Invitation for Bid (IFB) B-51953 for the replacement of walk-in refrigeration equipment at Sheridan Correctional Center. The procurement encompasses the complete removal and replacement of one walk-in freezer (approximately 6,800 cubic feet) and three walk-in coolers (approximately 3,400, 6,400, and 1,500 cubic feet) located within the facility's dietary department. The selected vendor must supply all necessary equipment, labor, parts, and materials to ensure compliance with FDA food code requirements, maintaining freezer temperatures at or below zero degrees Fahrenheit and cooler temperatures at or below 41 degrees Fahrenheit. Work must be performed during normal business hours (Monday through Friday, 7 a.m. to 3 p.m.) with coordination through the facility's Chief Engineer. Qualified vendors must carry property damage and public liability insurance with a minimum of $1,000,000 per occurrence combined single limit for general commercial liability and $2,000,000 annual aggregate, provide proof of all required licenses and certifications, and submit names and social security numbers of all on-site employees for security background checks within five working days of contract award. The contract term commences upon the last dated signature and concludes July 31, 2026, with all pricing firm and F.O.B. destination, including transportation and handling costs paid by the vendor. The bid due date is May 21, 2026, with the solicitation posted May 5, 2026.

The solicitation does not identify any set-asides for minority-owned, women-owned, or other disadvantaged business classifications. Subcontractors are permitted, and those with annual values of $100,000 or more must be disclosed and include Illinois Standard Certifications. All vendors must comply with federal, state, and local laws, including prevailing wage requirements where applicable, and must complete vendor disclosure forms, including the IPG Active Registered Vendor Disclosure form for vendors with active State of Illinois Vendor Registration Numbers. No incumbent vendor or current contractor is identified in the solicitation documents. The contract is contingent upon the availability of appropriated funds and may be terminated for convenience with 30 days' written notice or immediately for cause. Award will be made to the lowest responsible bidder meeting all mandatory requirements and qualifications. No specific contract value or budget range is provided in the available procurement documents.