DOC SHE/furnaces, thermostats, duct parts/MM

The State of Illinois Department of Corrections (DOC) is seeking a procurement for the Sheridan Correctional Center, specifically soliciting furnaces, thermostats, ductwork, and related HVAC components located in Lasalle County. The detailed procurement includes 14 Braeburn 4030 thermostats, 6 Braeburn 5930 indoor remote temperature sensors, 14 Goodman GR9S801205DN furnaces, and supplementary materials such as sheet metal, cleats, galvanized pipes, elbows, reducers, and black iron fittings. Bids must be submitted electronically through the BidBuy system by 9:00 a.m. CST on November 6, 2025, with all procured items required to be delivered within 30 days of award to the facility's warehouse receiving dock during specified hours of Monday through Friday, 8:00 a.m. to 1:30 p.m. The contract term will commence upon final signatures and extend through June 30, 2026, with pricing to be submitted on a unit basis, inclusive of all transportation and handling costs. Evaluation will prioritize precise specification matching, with the State reserving the right to award the bid wholly or partially.

The procurement appears to have no specific set-aside designations for disadvantaged enterprises or small businesses. The total contract value is anticipated to be under $50,000, funded through State of Illinois fiscal year 2026 appropriations under account code 001-42683-1200-0100 with expenditure object code 1230. No incumbent vendors are explicitly mentioned in the documentation. Vendors must submit F.O.B. destination pricing that includes all transportation and handling costs, with payment to be processed in accordance with the State Prompt Payment Act. The State will not reimburse any expenses incurred prior to contract execution, and all requested items are brand-specific as detailed in the original solicitation. Potential bidders should note the strict requirements for brand and specification compliance, with Goodman furnaces, Braeburn thermostats, and specific metal components being mandatory for this procurement.