DOC PNKCC ICE MACHINE bjl

The State of Illinois, specifically the Pinckneyville Correctional Center located in Piatt County, is soliciting bids for a comprehensive ice machine procurement opportunity. The contract seeks to acquire a 48" correctional facility ice maker capable of producing 2,200 pounds of ice daily (Hoshizaki KM-2200SWJ3 model) and a corresponding 60" ice bin with a 1,605-pound capacity and 48 cubic feet volume (Hoshizaki B-1650SS model). Bids must be submitted electronically via Bid Buy or email by 11:00 am CST, with the due date set for May 6, 2025. The contract term will commence upon signature of both parties and conclude on 6/30/2025, with vendors required to deliver equipment within 30 days of contract award. Delivery is restricted to the facility's warehouse receiving dock, with accepted delivery times between 8:00 a.m. and 2:00 p.m., Monday through Friday, excluding state holidays. The solicitation allows for "or equal" submissions, placing the burden of proof for equivalence on the bidder.

The procurement opportunity is funded through state appropriations for Fiscal Year 2025, with a total contract value under $50,000. While no specific set-aside designations are explicitly mentioned, vendors must comply with state procurement regulations, including potential prevailing wage requirements and standard terms and conditions. The contract includes standard provisions for minority contractor initiatives and potential federal funding considerations. Vendors must meet comprehensive insurance requirements, including general commercial liability, auto liability, and worker's compensation coverage. The state reserves the right to conduct background checks and requires vendors to comply with equal opportunity requirements. Pricing must be F.O.B. destination with all transportation and handling included, and no third-party agreements will be accepted. The solicitation is governed by the State of Illinois Chief Procurement Office General Services Standard Terms and Conditions (Version 23.2), which provides a detailed framework for vendor interactions and contract performance.