DOC-LOG-Rental of Chiller for HU14

The State of Illinois Department of Corrections, specifically for the Logan Correctional Center located in Livingston County, is seeking a vendor to provide an "as-needed" rental of a 155-ton chiller. The procurement requires a chiller with specific technical specifications, including a microprocessor control center, single point power connection, operational capability in temperatures ranging from -20F to 125F, and precise water and electrical requirements. Delivery is restricted to Monday through Friday between 7:00am and 2:00pm, with the vendor responsible for all maintenance, repairs, and emergency response within 24 hours. The initial contract term is one year, with a maximum potential contract duration of ten years. The vendor must provide comprehensive documentation, including necessary licenses and certifications, and must strictly adhere to all security protocols at the Logan Correctional Center. The proposal is due by June 5, 2025, with the opportunity posted on May 30, 2025.

This contract opportunity is specifically set aside as a small business opportunity, which restricts participation to qualifying small business entities. The vendor must carry specific insurance coverage, including $1,000,000 per occurrence in general commercial liability and $1,000,000 in auto liability. Subcontractors are permitted but must meet specific disclosure requirements. The contract is contingent upon the availability of state appropriations, with the total maximum payment amount to be determined and entered by the state prior to contract execution. While no incumbent vendor is specified, the procurement includes provisions for prevailing wage requirements and potential tax credit opportunities for vendors who hire qualified veterans and certain ex-offenders. The exact budget range is not explicitly stated, but the pricing will be detailed in the subsequent BidBuy Purchase Order, suggesting flexibility in the final contract value based on actual usage and specific requirements.