DOC-Kew-3 year Building Automation Security Systems Contract-srn

The Illinois Department of Corrections issued a Request for Quote (RFQ) for a three-year maintenance contract for the Security Automation System (Door Control System) at the Kewanee Life Skills Re-Entry Center located at 2021 Kentville Road, Kewanee, Illinois 61443. The procurement encompasses comprehensive maintenance, repair, and preventative care services for security equipment including Allen-Bradley programmable logic controllers, door control systems, touch screen monitors, security management systems (Informer software), and associated electrical components and modules. The contractor must provide 24-hour technical support access with emergency service response within 8 hours of notification and perform all work Monday through Friday between 7:30 a.m. and 3:00 p.m., excluding holidays. Required qualifications include proof of appropriate training certifications and a notarized affidavit confirming qualifications to service proprietary systems prior to contract start. The mandatory bidder conference and site visit is scheduled for March 4, 2026, at 10:00 a.m., with attendance confirmation required by March 3, 2026, at 2:00 p.m. Bids must be submitted no later than March 13, 2026, at 1:00 p.m., with firm pricing guaranteed for 120 days from opening. The contract commences March 13, 2026, for a three-year term with a maximum total contract term not to exceed ten years including any renewals or extensions.

No subcontractors are permitted under this contract, and vendors must maintain General Commercial Liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, Auto Liability insurance of $1,000,000 per occurrence, and Workers' Compensation Insurance as required by law. All vendor and personnel are subject to background investigations and periodic drug testing as determined by the Illinois Department of Corrections, and the contract is subject to prevailing wage requirements for site technician services as specified by the Illinois Department of Labor. The vendor is responsible for all transportation and delivery costs on an F.O.B. Destination basis, with invoices requiring itemization and submission to the Kewanee LSRC Business Office for approval by both the Chief Engineer and Vouchering Clerk before payment processing. The pricing structure is estimated rather than firm, with the total contract maximum amount to be determined by the State prior to execution. The solicitation contact is Sheri Nolan at 309-852-4601 x21014.