DOC Garrison Uniform Dress Belts

The State of Rhode Island Department of Corrections is requesting quotations for Garrison Uniform Dress Belts for correctional officers under RFQ27007044, with quotes due November 5, 2026, and a vendor question period closing October 20. The State requires minimum 15 percent minority business enterprise (MBE) participation in accordance with Rhode Island General Law 37-14.1-6.

The scope covers 800 belts annually across three contract years, with specifications requiring top-grain, heavy-weight tanned leather with smooth finish, full leather lining, 1-inch wide garrison style, removable tongue style chrome-finish square metal buckles secured with three snaps, postal certification number PE 1-4197, style 2905, black color, and size stamping on each belt. Delivery must occur to the DOC Central Distribution Center at 25 Power Road, Cranston, Rhode Island between 7:00 AM and 2:00 PM Monday through Friday on 48" × 40" pallets with bar-coded shipping cases and purchase order numbers included. The initial contract period commences approximately December 1, 2026, for three years, with optional renewal periods of up to two additional 12-month periods at the State's sole discretion.

The State reserves the right to make one or multiple awards and to reject any or all bids. A contract administrative fee of 0.33 percent of the total annual contract value will be withheld by the State at invoice payment. Vendor-specified payment terms with free on board destination delivery terms apply. Required insurance includes general liability with $1,000,000 per occurrence combined single limit, workers compensation at $100,000 each accident, and automobile liability at $1,000,000 each occurrence. All responses must be submitted electronically through Ocean State Procures; email, mail, fax, and hand delivery submissions will not be accepted.