DOB NOI for Online Investigations System

The Massachusetts Division of Banks (DOB) and Executive Office of Economic Development (EOED) are seeking to procure a proprietary investigation systems database software called Clear from Thomson Reuters. The software will enable these agencies to investigate public records, retrieve information about businesses, entities, individuals, court filings, and enforcement actions. A prior Request for Quotation (RFQ) under statewide contract ITS75 did not yield any bids due to the product's exclusive availability directly from Thomson Reuters. The procurement process requires interested vendors to submit documentation electronically through COMMBUYS, the state's procurement platform, demonstrating they can provide an equivalent proprietary product meeting DOB's requirements for a testing-based software program connected to a physical scanner. The Notice of Intent to Purchase specifies a response deadline of 5:00 PM Eastern Time on August 18th, 2025, with the agency reserving the right to review submissions and either withdraw the notice or accept Thomson Reuters' offer based on received documentation.

There are no specific set-aside designations or restrictions on responding organizations mentioned in the procurement documents. The annual software purchase is valued at $6,225.84, to be acquired as a one-time purchase. Thomson Reuters appears to be the incumbent and preferred vendor, as the solicitation notes the software's proprietary nature and exclusive availability. The procurement will utilize the Commonwealth's standard Information Technology contract terms, which include provisions for data protection, liability limitations, and compliance requirements. Vendors must register on COMMBUYS and adhere to the Commonwealth's standard terms and conditions for information technology contracts, which include specific guidelines for payment, performance, and legal responsibilities. The contract will be subject to review by the Office of the Comptroller, the Executive Office for Administration and Finance, and the Operational Services Division.