DOB and EOED Notice Of Intent to Purchase Investigation Systems Database Software.docx

COMMONWEALTH OF MASSACHUSETTS DIVISION OF BANKS

Due Diligence Posting of Notice of Intent to Purchase a Proprietary Product

The Division of Banks (“DOB”) of the Commonwealth of Massachusetts announces its intent to Purchase a Proprietary Product or Service pursuant to the Commonwealth’s Due Diligence Posting policy, to accept the following from Thomson Reuters TM (“Offeror”), pending the results of this Notice of Intent (“Notice”):

Description

The Division of Banks (DOB) is seeking the following solution:

The software/system that the DOB is seeking to procure is used to investigate public records and is used primarily to get more information about licenses and/or unlicensed entities that can be helpful in investigations conducted by DOB’s Enforcement and Investigations Unit. The system will provide information including, but not limited to, businesses/entities an individual is affiliated with, current and past employers, location/addresses, court filings/proceedings, as well as other enforcement actions.

The Thomson Reuters Clear software platform is the only product solution that fits the needs of the DOB and EOED (Executive Office of Economic Development). The software platform would be an annual, recurring one-time purchase of $6,225.84. This amount is significantly lower than the $10,000 threshold for incidental purchases. A prior RFQ (COMMBUYS bid number BD-26-1024-1024C-1024L-118608) was conducted under statewide contract ITS75 that did not yield a single bid response due to Thomson Reuters’ software platform only being available directly with Thomson Reuters.

The agency is posting this Notice rather than conducting a full procurement because of the proprietary status of Thomson Reuters products and services and is utilizing this Due Diligence Posting to ensure that the process is open, fair and competitive.

Determination of Other Interested Vendors

The intent of this posting is to determine if there are any other interested and qualified vendors. Any such vendors must

· Submit documentation that they can also provide the same proprietary product and service that meets or exceeds the DOB’s requirements for a testing-based software program that is connected to a physical scanner.

Response Requirement and Deadline

All Interested Vendors and Offerors interested in responding to this Notice, regardless of prior communications with the agency, must submit a Response to this posting containing evidence of their qualification and interest. All required information must be submitted by 5:00PM (prevailing Eastern Time) on Monday, August 18th, 2025, as follows:

If, after the posting deadline has passed, interest is generated by this Notice, the agency will review all Responses and will determine whether they will (i) withdraw the notice and not accept the Offeror’s offer (and cancel the Notice of Intent) or (ii) accept the offer from the Offeror.

Additional Terms Required for Doing Business with the Commonwealth

Quote Submission Method Online Quote Submission via COMMBUYS is required. All Interested Vendors and Offerors must submit Quotes online using tools available only to Sellers registered in COMMBUYS. COMMBUYS provides Seller registration functionality at no charge. To register, go to www.COMMBUYS.com and click on the “Register” link on the front page. All Interested Vendors and Offerors who are awarded a contract resulting from this Notice, if any, will be required to maintain an active account during the duration of the Contract, by reviewing their registration information regularly and maintaining its accuracy.

COMMBUYS Quote Submission Training and Instructions The following resources are provided to assist Interested Vendors and Offerors in submitting Quotes:

· An online job aid on How to Create a Quote;

· Webcast video on How to Find Bids (Solicitations) and Submit Quotes (Responses) through COMMBUYS;

· Instructor-led trainings (ILT) and live webinar sessions on “How to Locate and Respond to Bids” may also be available. Check the OSD Training Courses schedule for Sellers/Business Entities for available locations, dates and times. Note that space is limited and pre-registration for trainings is required to attend. Follow instructions on the course schedule to register.

COMMBUYS Support Technical assistance is available during the procurement process. Every effort is made to respond to inquiries within one business day.

· Website: Go to www.mass.gov/osd/commbuys and select the COMMBUYS Resource Center link offered under Key Resources.

· Email: Send inquiries to the COMMBUYS Helpdesk at COMMBUYS@state.ma.us

· Telephone: Call the COMMBUYS Help Desk at 1-888-MA-STATE (1-888-627- 8283). The Help Desk is staffed from 8:00 AM to 5:00 PM Monday through Friday Eastern Standard or Daylight time, as applicable, except on federal and state holidays.

Interested Vendors and Offerors are advised that COMMBUYS will be unavailable during regularly scheduled maintenance hours of which all users will be notified.

Revised: June 30, 2016