DOALARM25- Fire Alarm Services- Cambridge Maintenance Facility

The Maryland State Highway Administration (SHA) is soliciting bids for fire alarm services at the Cambridge Maintenance Facility located at 2954 Old Route 50 in Dorchester County. This Invitation for Bids (IFB) numbered DOALARM25 seeks a qualified contractor to provide comprehensive fire alarm system monitoring and maintenance services for a five-year base period beginning approximately June 1, 2025. The scope of work includes monthly monitoring of a Simplex fire alarm system and elevator emergency phone system, with mandatory quarterly on-site inspections and emergency repair capabilities. Specific deliverables include an initial system setup and inspection, ongoing quarterly monitoring, and technician services for repairs and maintenance. Bidders must have at least three years of experience in fire alarm repair and monitoring, with the ability to respond to emergency service calls. Bids are due by May 1, 2025, at 2:30 pm local time, with pricing to include a startup fee, quarterly monitoring charges, technician hourly rates, and a $2,500 allowance for parts and materials. Any repairs exceeding $250 will require pre-approval from the SHA contract manager.

This procurement is designated as a Small Business Reserve (SBR) procurement, which restricts participation to certified small businesses registered in Maryland. Vendors must maintain their small business status throughout the contract term and notify the Procurement Officer within 30 days of any status changes. The contract will be awarded on a firm fixed-price basis, with no Minority Business Enterprise (MBE) or Disadvantaged Business Enterprise (DBE) subcontracting goals. While specific budget details are not fully disclosed, the bid form includes pricing for various service components, suggesting a potential contract value that encompasses initial setup costs, quarterly monitoring fees, and repair services. Successful bidders must maintain specified insurance coverages and be registered with the State Department of Assessments and Taxation (SDAT). The solicitation does not involve federal funding, and the contract includes provisions for potential legal consequences for providing false information during the bidding process.