DNR/LED-Polaris, 10 Sportsman 570, 1 General 100 side/side

The State of Michigan Department of Natural Resources Procurement Office issued RFP 210000001202 for the procurement of all-terrain vehicles and accessories for the DNR Law Enforcement Division. The solicitation was posted on SIGMA VSS on March 12, 2021, with a response deadline of March 17, 2021, providing seven calendar days for submission. The procurement required ten Polaris Sportsman 570 EPS units with accessories and one Polaris General 1000 Premium unit with accessories as a one-time purchase. Vendors were evaluated based on a lowest-price evaluation method and were required to pass all mandatory specifications outlined in the solicitation, complete the Vendor Questions Worksheet, and meet the requirements in Schedule A-Statement of Work. The evaluation process was overseen by procurement staff including Lisa Crozier-Green, who served as Solicitation Manager and was responsible for managing the evaluation, award recommendation, and post-award debrief sessions with unsuccessful bidders.

The procurement opportunity did not identify any specific set-aside designations or restrictions limiting which organizations could respond to the solicitation. Leaders RPM, located at 8500 West Main Street in Kalamazoo, Michigan, was the sole responsive and responsible bidder and received the award recommendation. The total contract value was $98,024.30, with pricing structured at $7,447.54 per unit for each of the ten Polaris Sportsman 570 EPS units totaling $74,475.40, and $23,548.90 for the single Polaris General 1000 Premium unit. No incumbent vendors or existing contract infrastructure was referenced in the procurement documents. Evaluation team members were required to comply with Michigan Civil Service rules, the State Ethics Act, and the Michigan Procurement Policy Manual, with failure to disclose conflicts of interest potentially resulting in removal from the evaluation team, disciplinary action, or debarment from future state contracts.