DNR WSRC Gift Shop Concession

The Illinois Department of Natural Resources is seeking a vendor to operate a gift shop concession at the World Shooting and Recreational Complex in Sparta, Illinois under IFB B-54369, with bids due October 15, 2026. The award will be based on the highest combined bid price representing the sum of all five initial-year payments plus all five renewal-year payments.

The vendor must operate a retail gift shop selling souvenirs, books, apparel, home decor, collectibles, gifts, sporting goods, novelties, newspapers, postcards, firearms, ammunition, and shooting accessories. Mandatory operating hours cover eight major annual events (SCTP Regionals in May, ATA US Open in late May, SCTP State in late June, AIM Championships in late July, Grand American in late July/early August, and ACUI College Championships in mid-October), each operating 8:00 AM to 5:00 PM. Vendors may optionally operate seven days a week year-round. The vendor must demonstrate a minimum of three years' business management or operation experience, maintain competitive pricing approved by the Site Superintendent, and submit price lists within 30 days of contract execution and by March 15 annually.

The contract term runs January 1, 2027, or upon gubernatorial signature (whichever is later) through December 31, 2031, with renewal options for up to five additional years, not to exceed a ten-year total term. The minimum annual rent is $3,000 per year, due on or before September 1. IDNR provides electricity, water, sewer, building maintenance, parking and sidewalk maintenance, public restroom cleaning, and exterior garbage removal. The vendor is responsible for all supplies, labor, equipment, janitorial services, pest control, telephone, internet, POS systems, uniforms, signage, interior decorating, and employee costs. Required insurance includes General Commercial Liability ($1 million per occurrence / $2 million annual aggregate), Auto Liability ($1 million per occurrence), and Workers' Compensation as required by law.

All bids must be submitted electronically through BidBuy with completed Vendor Disclosure or IPG Active Registered Vendor Disclosure forms, an Offer to the State of Illinois, and applicable Business Enterprise Program or Veterans Small Business Program Utilization Plans. Bids must remain firm for 90 days from opening. A Pre-Submission Conference may be required; attendance details are on BidBuy. The estimated contract value exceeds $50,000, triggering State Board of Elections registration and financial disclosure requirements.