DNR Single Occupancy Lodging near Willow River, MN

The Minnesota Department of Natural Resources (DNR) is seeking single occupancy lodging for a TVOP Course Training Conference to be held from June 22-26, 2025, located within 30 miles of Willow River, MN. The procurement requires 18 single occupancy rooms per night, totaling 90 lodging nights, for approximately 18 conference attendees. The contract will be awarded through the Statewide Integrated Financial Tools (SWIFT) portal, with electronic submissions due by May 20, 2025, at 2:00 PM Central Time. Key deliverables include providing lodging facilities that meet specific requirements such as ADA compliance, fire safety codes, and COVID-19 health guidelines. The State will master bill the rooms, with individual attendees responsible for additional charges like room service, phone calls, and gratuities. Evaluation criteria will focus on facility cleanliness, maintenance, adequate space, and location within Minnesota. The contract term is anticipated to run from May 21, 2025, to July 31, 2025, with the effective date being the later of May 21, 2025, or the date of final signatures.

The solicitation emphasizes Minnesota's commitment to diversity and inclusion, offering preferences for targeted group, economically disadvantaged, and veteran-owned businesses. Certified small businesses majority-owned by veterans can receive up to a 12% preference in the procurement process. Eligible responders must include specific documentation such as Responder Declarations, Pricing Schedules, Veteran-Owned Preference Forms, and Additional Information. The State encourages participation from businesses owned by racial minorities, women, persons with substantial physical disabilities, veterans, or located in economically disadvantaged counties. While specific budget ranges are not explicitly detailed, the contract specifies that pricing will be negotiated with maximum prices remaining firm for the initial contract term. Vendors must be registered as either a Supplier or Bidder in the SWIFT system, with a two-day review and activation period for new registrations. The DNR reserves the right to reject any and all responses, waive informalities, and cancel the solicitation if deemed in the State's best interest.