DNR_Single_Occupancy_Lodging_near_Willow_River,_MN.pdf
PDF 27 KB Posted
- Solicitation number
- 2000017147
- Issued by
- Pennington County, Minnesota
About this file
The document is a Request for Proposal (RFx) from the Minnesota Department of Natural Resources (DNR) seeking single occupancy lodging for up to 18 attendees from June 22 through June 26, 2025, located within 30 miles of 85894 County Highway 61 in Willow River, MN. The solicitation requires electronic submission through the SWIFT portal by May 20, 2025, at 2:00 PM, with vendors required to review all attachments, complete the Responders Declaration, and upload a pricing sheet. The DNR will issue only one purchase order per vendor, with payment made after all items are received and approved.
The solicitation includes a diversity and inclusion component, encouraging small businesses and those owned by racial minorities, women, persons with substantial physical disabilities, veterans, or located in economically disadvantaged counties to participate. The line item specifies 95 single occupancy lodging units, with vendors expected to provide a nightly rate that includes taxes, fees, and service charges. Shipping will be via ground to DNR for MIFC at 402 SE 11th St, Grand Rapids, MN, with a due date of May 24, 2025. Vendors must be registered as a bidder or supplier to participate in the event, and all questions should be directed to the buyer, Valerie Fellows.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| How_to_Bid_Instructions.pdf | ||
| Exhibit_D_Supplement_1,_Price_Schedule_17147.xlsx | XLSX spreadsheet | |
| Sample_Contract_17147.pdf | ||
| Vendor_Registration_Instructions.pdf | ||
| Solicitation_Attachments_17147.pdf | ||
| Solicitation_Content_17147.pdf |
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Text version
Event Description All responses should be submitted electronically through the SWIFT portal. No e-mail or faxed responses will be accepted. If portal system problems arise, contact the SWIFT vendor helpline at 651-201-8100 option 1.
Purpose. The State of Minnesota Department of Natural Resources (DNR) intends to procure single occupancy lodging for up to 18 attendees for June 22 through June 26, 2025 within 30 miles of 85894 County Highway 61, Willow River, MN as per the specifications stated within attached pdf SAMPLE contract in section Exhibit C and Exhibit C Supplement 1.
Please be aware that there are attachments to this event. The vendor is responsible to review and comply with all requests that may be required in this event.
DNR will be the determining factor if vendor meets specifications.
All questions must be directed to the buyer listed on this event.
DNR will only issue one purchase order per vendor. Payment will be made after all items have been received and approved. No partial payments
General Comments
- Responder, please review all attachments and complete Responders Declaration (labeled Solicitation Attachments) and upload back into SWIFT. If problems arise, please contact the buyer Valerie Fellows by email at valerie.fellows@state.mn.us before the due date/time.
The complete specifications for the single occupancy lodging rooms will be found in the attachment titled Sample Contract within section Exhibit C.
Bidder should review attachments in this order:
Solicitation Content
SAMPLE Contract (when attaching into SWIFT copy this into Attachment Description field: Sample Contract Specs Within)
Solicitation Attachments (bidder will be required to upload this back into SWIFT) Attachment Exhibit D Supplement 1 (bidder, this is your pricing sheet, you will be required to upload this back into SWIFT).
General Questions Question Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
Event Details
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Fellows,Valerie Phone: 218/328-8956
Email: Valerie.Fellows@state.mn.us
Event ID Format Type Page R2901-2000017147 Sell RFx 1 Event Round Version 1 1 Event Name DNR Single Occupancy Lodging near Willow River, MN Start Time Finish Time 05/10/2025 11:53:23 05/20/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Yes
Response Comments
Upload all required or requested attachments here.
A file attachment is required to satisfy this question.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?
(Yes / No)
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Fellows,Valerie Phone: 218/328-8956
Email: Valerie.Fellows@state.mn.us
Event ID Format Type Page R2901-2000017147 Sell RFx 2 Event Round Version 1 1 Event Name DNR Single Occupancy Lodging near Willow River, MN Start Time Finish Time 05/10/2025 11:53:23 05/20/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Question Response
Yes
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Fellows,Valerie Phone: 218/328-8956
Email: Valerie.Fellows@state.mn.us
Event ID Format Type Page R2901-2000017147 Sell RFx 3 Event Round Version 1 1 Event Name DNR Single Occupancy Lodging near Willow River, MN Start Time Finish Time 05/10/2025 11:53:23 05/20/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line Details
Line: 1 Item ID: Line Qty: 95 UOM: EACH Bid Qty: 95
Reserve Price: No
Description: Single Occupancy lodging for dates stated within SAMPLE Contract under section Exhibit C, Supplement 1 - bidder put nightly rate that includes taxes, fees, service charges here (just one night rate) and then fill out Pricing Sheet
Question Response What is the price per unit?
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Fellows,Valerie Phone: 218/328-8956
Email: Valerie.Fellows@state.mn.us
Event ID Format Type Page R2901-2000017147 Sell RFx 4 Event Round Version 1 1 Event Name DNR Single Occupancy Lodging near Willow River, MN Start Time Finish Time 05/10/2025 11:53:23 05/20/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Fellows,Valerie Phone: 218/328-8956
Email: Valerie.Fellows@state.mn.us
Event ID Format Type Page R2901-2000017147 Sell RFx 5 Event Round Version 1 1 Event Name DNR Single Occupancy Lodging near Willow River, MN Start Time Finish Time 05/10/2025 11:53:23 05/20/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 95 UOM: EACH Description: Single Occupancy lodging for dates stated within SAMPLE Contract under section Exhibit C, Supplement 1 - bidder put nightly rate that includes taxes, fees, service charges here (just one night rate) and then fill out Pricing Sheet
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: DNR FOR MIFC
402 SE 11TH ST
GRAND RAPIDS MN 55744-3955
United States
Quantity: 95 Due Date: 05/24/2025 Freight Terms:
Ship Via: Ground
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Fellows,Valerie Phone: 218/328-8956
Email: Valerie.Fellows@state.mn.us
Event ID Format Type Page R2901-2000017147 Sell RFx 6 Event Round Version 1 1 Event Name DNR Single Occupancy Lodging near Willow River, MN Start Time Finish Time 05/10/2025 11:53:23 05/20/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Fellows,Valerie Phone: 218/328-8956
Email: Valerie.Fellows@state.mn.us
Event ID Format Type Page R2901-2000017147 Sell RFx 7 Event Round Version 1 1 Event Name DNR Single Occupancy Lodging near Willow River, MN Start Time Finish Time 05/10/2025 11:53:23 05/20/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
File details come from the government source that posted it. Updated .