DNR Single Occupancy Lodging L-481 Training

The Minnesota Department of Natural Resources (DNR) is soliciting bids through a Request for Bid (RFB) for single occupancy lodging accommodations to support the L-481 Training event scheduled for June 7–12, 2026, within 10 miles of Northwest Technical College in Bemidji, Minnesota. The procurement requires 36 single-occupancy rooms per night for five nights (June 7–11, 2026) to accommodate approximately 40 attendees, including organizers, committee members, and presenters. Bidders must provide secure luggage storage for check-in and check-out, ensure full compliance with the Americans with Disabilities Act, and maintain facility standards including cleanliness and fire safety compliance per the Hotel and Motel Fire Safety Act of 1990. Lodging facilities must be included with a detailed price schedule submitted via the SWIFT Supplier Portal specifying room charges, applicable taxes, and parking rates on a per-room-per-night basis, along with a defined cancellation policy for various notice periods (30–15 days prior through less than 24 hours prior). Bids must be submitted electronically through the SWIFT portal no later than 2:00 PM Central Time on April 30, 2026, with questions due by April 28, 2026. The State reserves the right to inspect facilities prior to award and may reject responses based on cleanliness, maintenance, space adequacy, odors, damaged furnishings, stained carpeting, unsanitary conditions, or lack of dedicated conference space. The contract term runs from May 1, 2026, through June 30, 2026, with payment made only after all accommodations have been received and approved on Net 30 terms; no partial payments are permitted, and the State will pay only for lodging rooms, excluding room service, beverages, phone charges, gratuity, and service charges.

The State of Minnesota is committed to diversity and inclusion in its procurement process and encourages applications from small businesses certified under the state's Small Business Procurement Program, including those that are minority-owned, women-owned, disability-owned, veteran-owned, or located in economically disadvantaged counties. No incumbent vendors or current contractors are identified in this solicitation documentation. Bidders must register as either Bidders or Suppliers in the SWIFT system to participate, and all responses must include completed pricing schedules (Exhibit D, Supplement 1), responder declarations with mandatory certifications, and contractor contact information. The DNR will award only one purchase order per vendor and reserves the right to award to a single responder or multiple responders, reject all offers, or cancel the solicitation at its discretion. Bidder proposals remain firm for 180 days, and all costs incurred in responding are borne by the responder. No specific budget range or award value is disclosed in the solicitation materials; pricing will be determined competitively based on submitted bids.