DNR_Single_Occupancy_Lodging_L-481_Training.pdf
PDF 26 KB Posted
- Attached to
- DNR Single Occupancy Lodging L-481 Training
- Solicitation number
- 2000018284
- Issued by
- Big Stone County, Minnesota
About this file
This is a Request for Quotation (RFx) issued by the Minnesota Department of Natural Resources (DNR) for the procurement of single occupancy lodging accommodations. The DNR seeks 180 individual lodging rooms for the L-481 Training event scheduled for June 7-12, 2026, at a location within 10 miles of Northwest Technical College in Bemidji, Minnesota. Responses must be submitted electronically through the SWIFT portal by April 30, 2026, at 14:00:00. The lodging accommodations are required to be available beginning June 7, 2026, with detailed specifications provided in the attached Exhibit C and Sample Contract documentation. All prospective vendors must register as bidders or suppliers in the SWIFT system to participate. The DNR reserves the right to issue only one purchase order per vendor and will be the determining factor regarding vendor specification compliance.
Bidders must submit pricing information along with a completed Responders Declaration form and all required documentation through the SWIFT portal. The State of Minnesota considers diversity and inclusion factors in the procurement process and encourages applications from small businesses certified under the state's Small Business Procurement Program, including those that are minority-owned, women-owned, disability-owned, veteran-owned, or located in economically disadvantaged counties. Payment will be made only after all lodging accommodations have been received and approved; partial payments are not permitted. Vendors are responsible for reviewing all attachments and ensuring compliance with all solicitation requirements, with failure to respond to the latest event version potentially resulting in bid rejection. Questions regarding the solicitation should be directed to buyer Valerie Fellows at valerie.fellows@state.mn.us or 218/328-8956.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Sample_Contract_18284.pdf | ||
| Vendor_Registration_Instructions.pdf | ||
| Exhibit_D_Supplement_1,_Price_Schedule_18284.xlsx | XLSX spreadsheet | |
| How_to_Bid_Instructions.pdf | ||
| Solicitation_Attachment_18284.pdf | ||
| Solicitation_Content_18284.pdf |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Event Description All responses should be submitted electronically through the SWIFT portal. If portal system problems arise, contact the SWIFT vendor helpline at 651-201-8100 option 1.
Purpose. The State of Minnesota Department of Natural Resources (DNR) intends to procure single occupancy lodging rooms for the L-481 Training on June 7-12, 2026, within 10 miles of Northwest Technical College, 905 Grant Ave, Bemidji, MN, as detailed in the attached Exhibit C, including Exhibit C, Supplement 1 ( “Solicitation”);
Please be aware that there are attachments to this event. The vendor is responsible to review and comply with all requests that may be required in this event.
Failure to respond to latest event version may result in bid rejection.
DNR will be the determining factor if vendor meets specifications.
All questions must be directed to the buyer listed on this event.
DNR will only issue one purchase order per vendor. Payment will be made after all items have been received and approved. No partial payments
General Comments
- Responder, please review all attachments and complete Responders Declaration (labeled Solicitation Attachments) and price schedule and upload back into SWIFT. If problems arise, please contact the buyer Valerie Fellows by email at valerie.fellows@state.mn.us before the due date/time.
The complete specifications for the lodging accommodations will be found in the attachment titled Sample Contract within section Exhibit C.
Bidder should review attachments in this order:
Solicitation Content SAMPLE Contract Solicitation Attachments (bidder will be required to upload this back into SWIFT) Exhibit D: Pricing (bidder will be required to upload this back into SWIFT)
General Questions Question Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman, Event Details
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Fellows,Valerie Phone: 218/328-8956
Email: Valerie.Fellows@state.mn.us
Event ID Format Type Page R2901-2000018284 Sell RFx 1 Event Round Version 1 1 Event Name DNR Single Occupancy Lodging L-481 Training Start Time Finish Time 04/23/2026 14:00:00 04/30/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Yes
Response Comments
Upload all required or requested attachments here.
A file attachment is required to satisfy this question.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?
(Yes / No)
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Fellows,Valerie Phone: 218/328-8956
Email: Valerie.Fellows@state.mn.us
Event ID Format Type Page R2901-2000018284 Sell RFx 2 Event Round Version 1 1 Event Name DNR Single Occupancy Lodging L-481 Training Start Time Finish Time 04/23/2026 14:00:00 04/30/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Question Response
Yes
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Fellows,Valerie Phone: 218/328-8956
Email: Valerie.Fellows@state.mn.us
Event ID Format Type Page R2901-2000018284 Sell RFx 3 Event Round Version 1 1 Event Name DNR Single Occupancy Lodging L-481 Training Start Time Finish Time 04/23/2026 14:00:00 04/30/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line Details
Line: 1 Item ID: Line Qty: 180 UOM: EACH Bid Qty: 180
Reserve Price: No
Description: Single Occupancy Lodging Rooms for L-481 Training on June 7-12, 2026 in Bemidji, MN
Question Response What is the price per unit?
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Fellows,Valerie Phone: 218/328-8956
Email: Valerie.Fellows@state.mn.us
Event ID Format Type Page R2901-2000018284 Sell RFx 4 Event Round Version 1 1 Event Name DNR Single Occupancy Lodging L-481 Training Start Time Finish Time 04/23/2026 14:00:00 04/30/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Fellows,Valerie Phone: 218/328-8956
Email: Valerie.Fellows@state.mn.us
Event ID Format Type Page R2901-2000018284 Sell RFx 5 Event Round Version 1 1 Event Name DNR Single Occupancy Lodging L-481 Training Start Time Finish Time 04/23/2026 14:00:00 04/30/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 180 UOM: EACH Description: Single Occupancy Lodging Rooms for L-481 Training on June 7-12, 2026 in Bemidji, MN
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: DNR OMB R2 NE REGION
1201 E HWY 2
GRAND RAPIDS MN 55744-3244
United States
Quantity: 180 Due Date: 06/07/2026 Freight Terms:
Ship Via: Ground
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Fellows,Valerie Phone: 218/328-8956
Email: Valerie.Fellows@state.mn.us
Event ID Format Type Page R2901-2000018284 Sell RFx 6 Event Round Version 1 1 Event Name DNR Single Occupancy Lodging L-481 Training Start Time Finish Time 04/23/2026 14:00:00 04/30/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Fellows,Valerie Phone: 218/328-8956
Email: Valerie.Fellows@state.mn.us
Event ID Format Type Page R2901-2000018284 Sell RFx 7 Event Round Version 1 1 Event Name DNR Single Occupancy Lodging L-481 Training Start Time Finish Time 04/23/2026 14:00:00 04/30/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
File details come from the government source that posted it. Updated .