DNR Single Occupancy Lodging in LaCrosse WI

The Minnesota Department of Natural Resources is requesting proposals for single occupancy lodging accommodations for up to 175 attendees within 30 miles of 15000 Highway 115 in Little Falls, Minnesota, with responses due August 18, 2026 at 2:00 p.m. CDT. The state encourages participation from small businesses certified under Minnesota's Small Business Procurement Program, including minority-owned, women-owned, disability-owned, and veteran-owned enterprises, and offers preference points of 12 percent of total available points to Targeted Group, Economically Disadvantaged, and Veteran-Owned certified businesses; eligible DEED/DHS providers receive 6 percent preference.

The lodging must accommodate attendees during April-May 2025 with specifications detailed in the attached Sample Contract Exhibit C and Exhibit C Supplement 1. The contract template provided in the attached documents indicates lodging requirements for a sample event at La Crosse, Wisconsin (43 rooms for three nights in October 2026 within five miles of La Crosse Conference Center); actual procurement specifications for the April-May 2025 event are contained in the referenced Exhibits. Facilities must comply with the Americans with Disabilities Act, Minnesota Clean Indoor Air Act, Hotel and Motel Fire Safety Act of 1990, and COVID-19 guidance from the Minnesota Department of Health and Centers for Disease Control and Prevention. The state reserves the right to inspect facilities prior to award and may reject responses based on facility condition, cleanliness, maintenance, or other operational factors.

The contract term runs August 24, 2026 through December 31, 2026. The state will issue only one purchase order per vendor and will not make partial payments; payment will be made Net 30 following receipt of an undisputed invoice after services have been received and approved. All applicable taxes, service fees, and gratuity must be included in submitted pricing. The state does not guarantee a minimum number of lodging rooms, and contract prices will not be adjusted if the number of attendees falls below 175. Questions are due August 18, 2026 at 2:00 p.m. CDT, directed to Valerie Fellows at valerie.fellows@state.mn.us or 218-328-8956. All responses must be submitted electronically through the SWIFT portal; no email or faxed submissions will be accepted. Responder offers remain firm for 180 days.