DNR_Single_Occupancy_Lodging_in_LaCrosse_WI.pdf

Event Description All responses must be submitted electronically through the SWIFT portal. No e-mail or faxed responses will be accepted. If portal system problems arise, contact the SWIFT vendor helpline at 651-201-8100 option 1.

Purpose. The State of Minnesota Department of Natural Resources (DNR) intends to procure single occupancy lodging for up to 175 attendees within the month of April-May 2025 within 30 miles of 15000 Highway 115, Little Falls Minnesota per the specifications stated within attached pdf SAMPLE contract in section Exhibit C and Exhibit C Supplement 1.

Please be aware that there are attachments to this event. The vendor is responsible to review and comply with all requests that may be required in this event.

DNR will be the determining factor if vendor meets specifications.

All questions must be directed to the buyer listed on this event.

DNR will only issue one purchase order per vendor. Payment will be made after all services have been received and approved. No partial payments

General Comments

* Responder, please review all attachments and complete Responders Declaration (labeled Solicitation

Attachments) and price schedule and upload back into SWIFT. If problems arise, please contact the buyer Valerie Fellows by email at valerie.fellows@state.mn.us before the due date/time.

The complete specifications for this conference will be found in the attachment titled Sample Contract within section Exhibit C.

Bidder should review attachments in this order:

Solicitation Content SAMPLE Contract Solicitation Attachments (bidder will be required to upload this back into SWIFT) Attachment Exhibit D Supplement 1 (bidder, this is your pricing sheet, you will be required to upload this back into SWIFT)

General Questions Question Ideal Response

DIVERSITY AND INCLUSION

Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size/

And:

Is your business a for-profit business that is majority owned, operated and controlled by:

• a racial minority,

• a woman,

• a person with a substantial physical disability,

• a veteran or service-disabled veteran, or is your business

• located in, or the owner lives in, an economically disadvantaged county?

( http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/counties )

Event Details

Bidder: PUBLIC EVENT DETAILS

Agency: Natural Resources Department Contact: Fellows,Valerie Phone: 218/328-8956 Fax #:

Email: Valerie.Fellows@state.mn.us

Event ID Format Type Page R2901-2000018590 Sell RFx 1 Event Round Version 1 1 Event Name DNR Single Occupancy Lodging in LaCrosse WI Start Time Finish Time

08/10/2026 14:00:00 CDT 08/18/2026 14:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No

In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.

If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/.

You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.

• Do you believe your company meets the criteria listed above?

• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)

Required: Yes Ideal Resp Reqd? No

Response Comments

Upload all required or requested attachments here.

Required: Yes Ideal Resp Reqd? No

A file attachment is required to satisfy this question.

Your bid will need to be edited online to include attachment responses.

Response Comments

If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments? (Yes / No)

Required: Yes Ideal Resp Reqd? No

Response Comments

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Natural Resources Department Contact: Fellows,Valerie Phone: 218/328-8956 Fax #:

Email: Valerie.Fellows@state.mn.us

Event ID Format Type Page R2901-2000018590 Sell RFx 2 Event Round Version 1 1 Event Name DNR Single Occupancy Lodging in LaCrosse WI Start Time Finish Time

08/10/2026 14:00:00 CDT 08/18/2026 14:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No

Line Details No Bid:

Line: 1 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1 Required: No Reserve Price: No

Description: A price schedule will be used for this event, see attached Exhibit D Price Schedule to enter bidder pricing. Bidder included all applicable taxes, service fees and gratuity. This price schedule will be used as the official bid price.

Question Response What is the price per unit?

Required: Yes Ideal Resp Reqd? No

Response Comments

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Natural Resources Department Contact: Fellows,Valerie Phone: 218/328-8956 Fax #:

Email: Valerie.Fellows@state.mn.us

Event ID Format Type Page R2901-2000018590 Sell RFx 3 Event Round Version 1 1 Event Name DNR Single Occupancy Lodging in LaCrosse WI Start Time Finish Time

08/10/2026 14:00:00 CDT 08/18/2026 14:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No

Bidder Information Firm Name:

Name: Signature: Date:

Phone #: Fax #:

Street Address:

City & State: Zip Code:

Email:

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Natural Resources Department Contact: Fellows,Valerie Phone: 218/328-8956 Fax #:

Email: Valerie.Fellows@state.mn.us

Event ID Format Type Page R2901-2000018590 Sell RFx 4 Event Round Version 1 1 Event Name DNR Single Occupancy Lodging in LaCrosse WI Start Time Finish Time

08/10/2026 14:00:00 CDT 08/18/2026 14:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No

Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: EACH Description: A price schedule will be used for this event, see attached Exhibit D Price Schedule to enter bidder pricing.

Bidder included all applicable taxes, service fees and gratuity. This price schedule will be used as the official bid price.

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To: DNR OMB R2 NE REGION

1201 E HWY 2

GRAND RAPIDS MN 55744-3244

United States

Quantity: 1 Due Date: 08/23/2026 Freight Terms:

Ship Via:

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Natural Resources Department Contact: Fellows,Valerie Phone: 218/328-8956 Fax #:

Email: Valerie.Fellows@state.mn.us

Event ID Format Type Page R2901-2000018590 Sell RFx 5 Event Round Version 1 1 Event Name DNR Single Occupancy Lodging in LaCrosse WI Start Time Finish Time

08/10/2026 14:00:00 CDT 08/18/2026 14:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No

Appendix B - Terms & Conditions

1. Please review the attached Terms and Conditions attached to the event.

Last Updated: 12/24/2018

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Natural Resources Department Contact: Fellows,Valerie Phone: 218/328-8956 Fax #:

Email: Valerie.Fellows@state.mn.us

Event ID Format Type Page R2901-2000018590 Sell RFx 6 Event Round Version 1 1 Event Name DNR Single Occupancy Lodging in LaCrosse WI Start Time Finish Time

08/10/2026 14:00:00 CDT 08/18/2026 14:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No