DNR - Single Occupancy Lodging in Bemidji MN May

The Minnesota Department of Natural Resources (DNR) is seeking single occupancy lodging in Bemidji, Minnesota, for a tribal training event scheduled for May 21 and 22, 2025. The procurement is a formal Request for Bid (RFB) soliciting accommodations for an estimated 10 rooms for two nights and 110 rooms for one night. Bidders must submit their responses through the Supplier Portal by April 30, 2025, at 2:00 PM CT, with all questions to be submitted in writing to Sheri Karpenko by April 28, 2025, at 2:00 PM CT. The required deliverables include providing single-occupancy rooms that meet specific state requirements, including compliance with the Americans with Disabilities Act, Minnesota Clean Indoor Air Act, and COVID-19 health guidelines. Evaluation criteria appear to include the ability to meet room block requirements, pricing, and potential preference points for targeted business groups. The contract period will run from May 1, 2025, through June 30, 2025, with the state reserving the right to reject any or all responses and to inspect facilities prior to award.

The solicitation emphasizes diversity and inclusion, with specific provisions encouraging participation from small businesses based in Minnesota, particularly those majority-owned and operated by racial minorities, women, persons with substantial physical disabilities, veterans, or service-disabled veterans. Potential bidders can receive up to 6% of total available points for being a targeted group business, economically disadvantaged business, or veteran-owned business. While no specific budget range is explicitly stated, the pricing schedule suggests the state is seeking competitive rates for the lodging accommodations. The procurement process includes multi-factor authentication for the SWIFT Supplier Portal and requires vendors to complete various attachments, including Responder Declarations and a Veterans Preference Form. Vendors experiencing submission issues can contact the SWIFT Vendor Helpline at 651.201.8100 for assistance. The state maintains a 180-day firm offer period and reserves the right to award the contract to a single or multiple responders based on the evaluation criteria.