DNR_-_Single_Occupancy_Lodging_in_Bemidji_MN_May.pdf
PDF 27 KB Posted
- Attached to
- DNR - Single Occupancy Lodging in Bemidji MN May
- Solicitation number
- 2000017064
- Issued by
- Beltrami County, Minnesota
About this file
This document is a Request for Bid (RFB) issued by the State of Minnesota's Natural Resources Department for single occupancy lodging in Bemidji, Minnesota for May 21 and 22, 2025. The solicitation seeks lodging for an estimated 10 rooms for two nights and 110 rooms for one night (May 21), with bidders required to submit their responses through the Supplier Portal by April 30, 2025, at 2:00 PM CT. Potential bidders must review several documents prior to submission, including the RFB Content, RFB Attachments, Sample Contract, and Price Schedule, and are instructed to submit any questions in writing to Sheri Karpenko by April 28, 2025, at 2:00 PM CT.
The bid includes a diversity and inclusion section that encourages participation from small businesses based in Minnesota, with a focus on businesses majority-owned and operated by racial minorities, women, persons with substantial physical disabilities, veterans, or service-disabled veterans. Bidders are required to use the attached Price Schedule (Exhibit D) to enter their pricing, which should include all applicable taxes, service fees, and gratuity. The State reserves the right to use any contract resulting from this solicitation, and potential bidders experiencing issues with submission can contact the SWIFT Vendor Helpline at 651.201.8100 for assistance.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| SAMPLE_Contract_17064.pdf | ||
| Solicitation_Attachments_17064.pdf | ||
| Price_Schedule_for_DNR_Tribal_Training_Bemidji_Lodging_Only.xlsx | XLSX spreadsheet | |
| Solicitation_Content_17064.pdf |
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Text version
Event Description THIS IS A FORMAL REQUEST FOR BID. Non-electronic and e-mail responses WILL NOT BE ACCEPTED. The response must be submitted in the Supplier Portal no later than the date and time called for in the Finish Time in the Event Details.
The State of Minnesota (State) is seeking single occupancy lodging within Bemidji Minnesota for May 21 and 22, 2025 according to the attached Price Schedule. Estimated number are 10 rooms for two nights (May 21 and 22) and 110 rooms for one night (May 21).
The Contractor(s) should be able to provide the needed lodging listed in Exhibit C of the Contract document, if all lodging can't be provided, please state how many rooms can be provided on attached document labeled Solicitation Attachments on last page. The State reserves the right to use any Contract that may result from this Solicitation.
SUBMITTING QUESTIONS. Questions from prospective Responders regarding this solicitation must be submitted in writing to sheri.karpenko@state.mn.us no later than April 28, 2025, 2:00 PM CT. All questions received by the cutoff date and time will be responded to via an addendum. Contact regarding this solicitation with any State personnel other than the Buyer listed above may result in rejection of the response.
IF YOU ENCOUNTER ISSUES UPLOADING YOUR RESPONSE, YOU MAY CALL THE SWIFT VENDOR HELPLINE AT 651.201.8100, OPTION 1 FOR ASSISTANCE
General Comments
- REVIEW THE FOLLOWING DOCUMENTS PRIOR TO SUBMITTING YOUR RESPONSE:
1. RFB Content
2. RFB Attachments (this document needs to be filled out and uploaded back into SWIFT)
3. RFB Sample Contract (specs within under section Exhibit C)
4. Price Schedule (Exhibit D)
If problems arise, please contact the buyer Sheri Karpenko by email at sheri.karpenko@state.mn.us before the due date/time.
General Questions Question Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your
Event Details
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000017064 Sell RFx 1 Event Round Version 1 1 Event Name DNR - Single Occupancy Lodging in Bemidji MN May Start Time Finish Time 04/23/2025 13:08:00 04/30/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
business
• located in, or the owner lives in, an economically disadvantaged county?
http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Yes
Response Comments
Upload all required or requested attachments here.
A file attachment is required to satisfy this question.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?
(Yes / No)
Yes
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000017064 Sell RFx 2 Event Round Version 1 1 Event Name DNR - Single Occupancy Lodging in Bemidji MN May Start Time Finish Time 04/23/2025 13:08:00 04/30/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000017064 Sell RFx 3 Event Round Version 1 1 Event Name DNR - Single Occupancy Lodging in Bemidji MN May Start Time Finish Time 04/23/2025 13:08:00 04/30/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line Details
Line: 1 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1
Reserve Price: No
Description: A price schedule will be used for this event, see attached Exhibit D Price Schedule to enter bidder pricing. Bidder, include all applicable taxes, service fees and gratuity. This price schedule will be used as the official bid price.
Question Response What is the price per unit?
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000017064 Sell RFx 4 Event Round Version 1 1 Event Name DNR - Single Occupancy Lodging in Bemidji MN May Start Time Finish Time 04/23/2025 13:08:00 04/30/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000017064 Sell RFx 5 Event Round Version 1 1 Event Name DNR - Single Occupancy Lodging in Bemidji MN May Start Time Finish Time 04/23/2025 13:08:00 04/30/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: EACH Description: A price schedule will be used for this event, see attached Exhibit D Price Schedule to enter bidder pricing.
Bidder, include all applicable taxes, service fees and gratuity. This price schedule will be used as the official bid price.
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To:
Quantity: 1 Due Date: 05/06/2025 Freight Terms:
Ship Via:
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000017064 Sell RFx 6 Event Round Version 1 1 Event Name DNR - Single Occupancy Lodging in Bemidji MN May Start Time Finish Time 04/23/2025 13:08:00 04/30/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000017064 Sell RFx 7 Event Round Version 1 1 Event Name DNR - Single Occupancy Lodging in Bemidji MN May Start Time Finish Time 04/23/2025 13:08:00 04/30/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
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