DNR - Single Occ. Lodging near Grand Rapids MN

The Minnesota Department of Natural Resources (DNR) is seeking a single vendor to provide single occupancy lodging for two separate training courses near Grand Rapids, Minnesota. The procurement requires accommodations for up to 36 attendees, specifically for course dates of December 9-12 and December 16-19, 2024, within a 30-mile radius of 402 SE 11th Street, Grand Rapids. The lodging must meet specific requirements for cleanliness, maintenance, and adequate space to support training activities. All responses must be submitted electronically through the SWIFT portal by August 23, 2024, at 2:00 PM Central Time, with any technical portal issues directed to the vendor helpline at 651-201-8100 option 1. The DNR will be the sole determinant of whether vendors meet the specified contract requirements, and only one purchase order will be issued per vendor. Evaluation criteria include compliance with attached exhibits, particularly Exhibit C and Exhibit C Supplement 1, and the ability to provide lodging that meets the DNR's detailed specifications.

The solicitation encourages participation from small, minority, women-owned, and veteran-owned businesses, with potential preference given to targeted group and economically disadvantaged businesses. Specifically, a 6% preference may be available for veteran-owned businesses. Vendors must provide comprehensive documentation, including sample transaction documents, license agreements, and certificates of insurance meeting specified coverage requirements. While no specific budget range is explicitly stated, the contract will cover lodging room charges, with the state explicitly not responsible for incidental expenses like room service or phone charges. The contract period is set from August 20, 2024, through December 31, 2024, with payment to be rendered only after all services have been received and approved, and no partial payments will be permitted. Vendors must be prepared to submit detailed pricing using the provided Exhibit D template and comply with all State of Minnesota procurement guidelines.