DNR_-_Single_Occ._Lodging_near_Grand_Rapids_MN.pdf

Event Description All responses should be submitted electronically through the SWIFT portal. If portal system problems arise, contact the SWIFT vendor helpline at 651-201-8100 option 1.

Purpose. The State of Minnesota Department of Natural Resources (DNR) intends to procure single occupancy lodging for up to 36 attendees for December 9-12 and December 16-19, 2024, within 30 miles of 402 SE 11th Street, Grand Rapids, MN 55744 per the specifications stated within attached pdf SAMPLE contract in section Exhibit C and Exhibit C Supplement 1.

Please be aware that there are attachments to this event. The vendor is responsible to review and comply with all requests that may be required in this event.

DNR will be the determining factor if vendor meets specifications.

All questions must be directed to the buyer listed on this event.

DNR will only issue one purchase order per vendor. Payment will be made after all items have been received and approved. No partial payments

General Comments

- Responder, please review all attachments and complete Responders Declaration (labeled Solicitation Attachments) and upload back into SWIFT. If problems arise, please contact the buyer Sheri Karpenko by email at sheri.karpenko@state.mn.us before the due date/time.

The complete specifications for this lodging will be found in the attachment titled Sample Contract within section Exhibit C and Exhibit C Supplement 1.

Bidder should review attachments in this order:

Solicitation Content SAMPLE Contract Solicitation Attachments (bidder will be required to upload this back into SWIFT) Exhibit D Price Schedule (bidder will be required to upload this back into SWIFT)

General Questions Question Response

DIVERSITY AND INCLUSION

Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size

And:

Is your business a for-profit business that is majority owned, operated and controlled by:

• a racial minority,

• a woman,

• a person with a substantial physical disability, Event Details

PUBLIC EVENT DETAILS

Submit To: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461

Email: Sheri.Karpenko@state.mn.us

Event ID Format Type Page R2901-2000016136 Sell RFx 1 Event Round Version 1 1 Event Name DNR - Single Occ. Lodging near Grand Rapids MN Start Time Finish Time 08/14/2024 12:34:00 08/23/2024 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.

• a veteran or service-disabled veteran, or is your business

• located in, or the owner lives in, an economically disadvantaged county?

http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )

If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.

• Do you believe your company meets the criteria listed above?

• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)

Yes

Response Comments

Upload all required or requested attachments here.

A file attachment is required to satisfy this question.

Response Comments

If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?

(Yes / No)

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461

Email: Sheri.Karpenko@state.mn.us

Event ID Format Type Page R2901-2000016136 Sell RFx 2 Event Round Version 1 1 Event Name DNR - Single Occ. Lodging near Grand Rapids MN Start Time Finish Time 08/14/2024 12:34:00 08/23/2024 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Question Response

Yes

Response Comments

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461

Email: Sheri.Karpenko@state.mn.us

Event ID Format Type Page R2901-2000016136 Sell RFx 3 Event Round Version 1 1 Event Name DNR - Single Occ. Lodging near Grand Rapids MN Start Time Finish Time 08/14/2024 12:34:00 08/23/2024 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Line Details

Line: 1 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1

Reserve Price: No

Description: A price schedule will be used for this event, see attached Exhibit D Price Schedule to enter bidder pricing. This price schedule will be used as official bid price from bidder

Question Response What is the price per unit?

Response Comments

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461

Email: Sheri.Karpenko@state.mn.us

Event ID Format Type Page R2901-2000016136 Sell RFx 4 Event Round Version 1 1 Event Name DNR - Single Occ. Lodging near Grand Rapids MN Start Time Finish Time 08/14/2024 12:34:00 08/23/2024 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Bidder Information Firm Name:

Name: Signature: Date:

Phone #: Fax #:

Street Address:

City & State: Zip Code:

Email:

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461

Email: Sheri.Karpenko@state.mn.us

Event ID Format Type Page R2901-2000016136 Sell RFx 5 Event Round Version 1 1 Event Name DNR - Single Occ. Lodging near Grand Rapids MN Start Time Finish Time 08/14/2024 12:34:00 08/23/2024 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: EACH Description: A price schedule will be used for this event, see attached Exhibit D Price Schedule to enter bidder pricing. This price schedule will be used as official bid price from bidder

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To:

Quantity: 1 Due Date: 08/27/2024 Freight Terms:

Ship Via:

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461

Email: Sheri.Karpenko@state.mn.us

Event ID Format Type Page R2901-2000016136 Sell RFx 6 Event Round Version 1 1 Event Name DNR - Single Occ. Lodging near Grand Rapids MN Start Time Finish Time 08/14/2024 12:34:00 08/23/2024 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Appendix B - Terms & Conditions

1. Please review the attached Terms and Conditions attached to the event.

Last Updated: 12/24/2018

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461

Email: Sheri.Karpenko@state.mn.us

Event ID Format Type Page R2901-2000016136 Sell RFx 7 Event Round Version 1 1 Event Name DNR - Single Occ. Lodging near Grand Rapids MN Start Time Finish Time 08/14/2024 12:34:00 08/23/2024 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No