DNR non-resident recreation passport daily

The State of Michigan Department of Natural Resources is procuring printing and production services for Non-Resident Daily Recreation Passports, with a submission deadline of September 22, 2025. The procurement requires the production and delivery of 145,950 sequentially numbered passports (NRP 3286951 through NRP 3432900) printed on 7-point index stock in a 2.5" x 3.75" format with specific color specifications including 100% black and green ink (PMS 347). Each passport must include horizontal perforation 1/2" from the bottom with a pressure-sensitive adhesive strip for windshield application, be assembled in books of 50 with stapling on the perforated end, and packaged in boxes of 1,000 units per carton in numerical sequence. Delivery is required within twenty working days after receipt of approved proof, with delivery to the State of Michigan dock at 7461 Crowner Drive, Lansing, Michigan 48913, on an F.O.B. Destination basis. Vendors must submit camera-ready proofs and color samples for approval before production, provide detailed security and quality control measures, and be subject to State inspection of production facilities at the contractor's expense. The passports will be distributed to 81 state park locations and field offices throughout Michigan based on a supplied distribution listing, with the shipping agent required to obtain signatures upon delivery and notify the Division prior to shipment.

Vendors must achieve pre-qualification status with the State of Michigan's Print & Mail Management (PMM) program and maintain active State vendor registration with electronic funds transfer (EFT) payment capability; pre-qualification can be initiated by contacting Andrew Hale at 517-636-0092 or halea@michigan.gov and requires approximately one week to complete. All bids must be submitted online and include complete itemized costs with freight delivery, structured as F.O.B. Destination and prepaid, with late submissions not accepted. Vendors are responsible for all packaging, shipping, and damage or defects replacement costs, and must comply with Michigan Prevailing Wage Act requirements where applicable and comprehensive insurance coverage requirements established by DTMB Enterprise Risk Management. Standard Michigan contract terms apply, including broad State termination rights, indemnification provisions, and a 10 percent administrative fee for non-conforming deliverables not corrected within 10 calendar days. The procurement documents do not specify a budget range or award value, but the total passport volume of 145,950 units across regional facilities provides the scope for cost estimation and competitive bidding among qualified vendors.