DNR moraine view filter media for water treatment system

The Illinois Department of Natural Resources (IDNR) is procuring filter media replacement services for the potable water treatment system at Moraine View State Recreation Area located in LeRoy, Illinois. This small purchase procurement involves a comprehensive five-phase project: (1) core sampling and analytical testing of the existing Type II Aeralater filter media (7 feet in diameter, 38.46 square feet filtering surface); (2) removal and disposal of existing filter media via vacuum truck with proper manifest documentation; (3) inspection and flow testing of baffles and weirs with potential baffle replacement at approximately $136 per unit; (4) installation of new layered filter media consisting of 4 inches each of graded gravel (1", 1/2", 1/4", and #10 sizes) followed by 24 inches of anthracite with specifications of 0.60-0.80 millimeter effective size and 1.7 uniformity coefficient; and (5) disinfection using HTH with chlorine residual testing. Qualified contractors must be registered small businesses with a minimum of three years of experience and documented completion of at least two similar projects. All work must be completed within 90 days from the notice to proceed. Contractors must provide all materials, labor, tools, and equipment, while IDNR supplies water, electricity (standard 110 AMP), and bacterial testing. Required insurance includes $1,000,000 general commercial liability per occurrence with $2,000,000 annual aggregate, $1,000,000 auto liability per occurrence, and workers' compensation as required by law. The bid submission deadline is March 3, 2026, with questions directed to nicholas.a.bearss@illinois.gov no later than three business days before the bid date. Bids remain valid for 90 calendar days after the bid opening date.

This procurement is restricted to registered small businesses and is subject to Illinois Prevailing Wage Act requirements, with contractors required to submit certified payroll to IDNR by the 15th of each month. At least 51% of work must be completed by the prime contractor, and the project qualifies as a public work under Illinois law. The Illinois Minority Contractor Opportunity Initiative requires a $15 administrative fee deductible from the first payment. Performance bonds and labor and material payment bonds in the full contract amount are required for projects exceeding $50,000. Contract award will be made to the lowest, responsible, responsive bidder based on a lump sum proposal. The specific contract award value is not disclosed in the procurement documents; however, the scope includes comprehensive project requirements suggesting a substantial project value. Standard terms and conditions issued by the State of Illinois Chief Procurement Office govern the contract, including payment procedures under the State Prompt Payment Act, three-year record retention requirements (five years if federal funds are utilized), and termination provisions allowing the State to terminate for convenience with 30 days' notice or immediately for cause.