ILLINOIS DEPARTMENT OF NATURAL RESOURCES

SMALL PURCHASE PROCUREMENT

SCOPE OF WORK & PROJECT REQUIREMENTS

Date: January 30, 2026 File: 3-25-029

W: -88.729

PROJECT TITLE: Replace Filter Media in Potable Water Treatment System

PROJECT NARRATIVE:

With fully developed facilities for picnicking, camping, hiking, swimming, fishing, boating, horseback riding and hunting, the 1,687-acre Moraine View State Recreation Area, with its 158-acre lake, is a beautiful, convenient and accessible locale for relaxation and recreation.

When the glaciers of the last Ice Age moved through central Illinois 15,000 years ago, they pushed massive amounts of rock and earth before them, leaving in their wake long and expansive ridges that ripple across the landscape. These irregular crests are called moraines, and on their gentle swells and their broad valleys are scattered groves of white oak, red oak, black walnut, maple, hickory, ash and elm.

One of the four largest of these moraines in Illinois, the Bloomington Moraine stretches across the state from Elgin to the Illinois River at Peoria east to Saybrook. In the middle of this sprawling feature, Moraine View State Park just minutes east of Bloomington/Normal off I-74 provides an ideal opportunity to enjoy both the tranquil natural beauty of Midwestern woodland and refreshing outdoor activity.

The Illinois Department of natural Resources, hereinafter referred to as DNR, is seeking proposals from vendors on Bid-Buy to remove the existing potable water filter media from the Type II Aralater and install new filter media into the Type II Aeralater.

Scope of Work:

Phase # 1 will include the contractor taking core samples and analytical testing of (1) type aralater that measures 7- Ft. in Diameter for a complete filtering surface area of 38.46 Sq.-Ft. Core sampling of the old filter media and analytical testing MUST be done before any kind of media removal takes place. This is for the workers safety and for profiling with the landfill for final disposal approval.

1. IDNR Site Staff will backwash the filter and have it drained and empty before the contractor arrives on site.

2. IDNR Site Staff will see that all valves are in operational order before the contractor arrives.

3. IDNR will supply electricity for work lights or any required hand tools that may be needed. Standard 110 AMP would apply.

4. IDNR will supply water per garden hose for power washer hook-up.

5. IDNR will supply bacteria testing of the filter.

6. The contractor will remove all (4) man-way lids.

7. After the lids are removed and existing gaskets are needed due to wear or damaged from removing the lids the contractor will have new manway lid gaskets available at a cost.

8. The contractor will then make multiple core samples throughout each cell.

9. All cores will be made down but not into the ¼” x # 10 gravel.

10. All cores will be made into (2) composite samples for analytical testing.

11. Composite Sample (1) will be tested for Radium 226 & 228. Each test will take 3 weeks to complete, and the results will be good for (1) year.

12. Composite sample (2) shall have a Total TCLP Metals clip test performed. The test results take (3) weeks to complete and are good for (1) year.

13. The contractor shall place all manway lids back into place. IDNR shall fill each filter cell with water. The contractor shall check all manway lids for leaks and adjust the lids if needed.

14. All coring tools will be disinfected before coring takes place.

Phase # 2 Involves Removal & Disposal of Filter Media.

1. IDNR shall have all (4) filter cells backwashed and drained empty of water before the contractor arrives.

2. The contractor will remove existing filter media from (1) Type II a aerolater that measures 7’-Ft. in diameter. For a complete filtering surface area of 38.46 sq.ft.

3. The contractor shall remove all (4) manway lids to perform confined space entry permit.

4. The contractor shall remove existing media via a vacuum truck and hose only.

5. The contractor shall provide a roll-off container with a plastic liner to contain the removed filter media. The filter media shall be legally disposed, and a copy of the manifest papers shall be provided to IDNR.

6. The contractor shall power wash each cell with a 4,600-psi power-washer.

Phase # 3 Inspection & Flow Test

1. The contractor shall perform a visual inspection of the baffles and welds located at the side shell, and underdrain plate. Report on findings to the owner. If new baffles are required, the cost per baffle installed with toggle bolt is +/- $136.00 each. The contractor shall have baffles on each service truck. After completing the inspection, the owner shall then introduce water into each cell through the baffles slowly. The contractor shall observe for even distribution of water through the baffles and report the findings to the owner.

Phase # 4 Media Supplied & Installation

1. The contractor shall Install (4”) of 1 1/2”x3/4” (4”) 3/4”x1/2” (4”) 1/2”x1/4” (4”) 1/4”x#10

2. All the above-mentioned layers will be hand placed and leveled prior to the next layer. All material a ½” or smaller. All work will be completed off N.S.F. certified walk board.

3. After completing the gravel installation. IDNR shall perform a backwash on the newly installed gravel until clean.

4. After completing the backwash on the newly installed gravel IDNR shall drain the water level to about 3’ above the newly installed gravel.

5. The contractor shall install 24 ½” of anthracite .60-.80mm UC. 1.7

6. IDNR will then back wash the newly installed anthracite until it is clean. IDNR shall then drain the water level below the anthracite surface.

7. The contractor shall then perform a ½” skimming to remove any fines that may be present from the manufactures screening process. Final anthracite depth shall be 24”

8. The contractor shall perform all skimming, and the skimming will be placed into 5-gallon buckets and placed into the roll off container and disposed of.

9. After completing the skimming process IDNR shall bring the water level in each cell to about 8” below the manway lid.

Phase # 5 Disinfection

1. IDNR shall have the water level to about 8” below the manway lid.

2. The contractor shall then mix up HTH in (5) gallon buckets with water.

3. The contractor shall then pour the HTH solution into each filter cell.

4. IDNR shall then open the drain at the bottom of the filter. This will allow the HTH solution to be pulled deep down into the filter bed.

5. The contractor shall use chlorine strips at the drain to test the PPM.

6. The contractor shall have the chlorine residual at no less than 50PPM.

7. IDNR is responsible for bacterial testing.

8. The disinfection process MUST be done with finished water. If not, the samples will fail.

Attachments:

The following documents are included:

PROJECT SPECIFICATIONS & REQUIREMENTS:

Acceptable Manufacturers:

N/A

A. Project Specifications:

1) General Conditions The awarded Contractor must have at minimum 3 years of experience and be able to provide documentation of completion of at least 2 projects similar in size and scope to this one.

Unless otherwise stipulated, the Contractor shall provide and pay for all materials, labor, tools, and equipment necessary for the execution of the Work. The IDNR will furnish the necessary water and electricity. The Contractor shall furnish his/her own work trailer, temporary restroom facilities, and secured equipment storage. IDNR shall provide emergency shelter for Contractor employees in the event of serious weather conditions.

In addition, the Contactor will furnish his/her own trash dumpster for all garbage and debris associated with the construction project. The Contractor shall, always, keep the premises free from accumulation of waste material or rubbish caused by his/her employees or Work and at the completion of Work, he/she shall remove all rubbish from and about the building, and all tools, scaffolding, and other surplus materials. The Contractor shall repair and otherwise make good on any damage caused by this Work and leave the premises in the equivalent original condition.

The Contractor shall be responsible for verifying the locations of all existing utilities. Where unmarked utility lines, underground obstructions or piping may be uncovered on the premises, the Contractor shall notify the Utility Company having jurisdiction thereof and take all necessary measures to prevent interruption of services that may be damaged through Contractor’s own negligence and be responsible for immediate repair and/or restoration at his/her expense.

Contractor is responsible for applying for and coordinating any local building permits required for construction.

Prior to trenching or excavating, contact JULIE (Joint Utility Location Information for Excavation 1-800-892-0123) and the Site Superintendent to aid in locating all existing utilities.

The successful bidder shall sign a contract which will in terms follow the provisions of these general conditions regarding payments, responsibility, liability, etc., and which will by reference include these provisions as contract documents. It shall be understood that this contract will be based on the quoted lump sum proposal. Bids will be awarded based on Lump Sum Amount.

2) Grading and Layout N / A

3) Doors and Frames N / A

4) Sealants and Caulking

Contractor shall provide sealants and caulking at all joints between system components as specified or recommended by the manufacturer.

5) Accessories N/A

B. Project Instructions and Notes:

The Contractor will be required to abide to all site regulations and work with Site Superintendent Terry Jones and site staff regarding work hours, staging areas, and securing the work site.

1) Work Completed by Prime Contractor:

A minimum of fifty-one percent (51%) of the work shall be completed by the Prime Contractor on this project. Pursuant to (30 ILCS 500/1-15.17) the Contractor is the person having a contract with the Illinois Department of Natural Resources.

2) Coordination of Work Activities:

All work activities and entry to the site must be coordinated with the site superintendent.

3) Deliverables and Staff Training:

Not applicable.

4) Independent Testing:

Not applicable.

5) Contractor’s Licensing and/or Certifications:

Submit for the approval of the DNR Project Architect/Engineer, shop drawings and product data for the following items:

N / A

6) Shop Drawings:

Submit for the approval of the IDNR Project Architect/Engineer, shop drawings and product data for the following items:

7) As-Built Markups:

The Contractor shall hand mark one set of drawings with corrections, dimensions, and "As-Built" notes. These Drawings shall be delivered to the IDNR Project Architect/Engineer upon construction completion and prior to final payment request.

C. Project Requirements:

Refer to the Bid Buy solicitation for meeting date and time. The meeting location will be held at Moraine View State Park office located at 27374 Moraine View Park Road, LeRoy, IL. 61752, Phone: (309) 724-8032.

3. Duration Bids shall be good for ninety (90) calendar days after the Bid Opening Date or for an extended period, if agreed to in writing by the Bidder and DNR.

In accordance with 820 ILCS 130/5, the contractor and sub-contractor(s) shall make and keep, for a period of 5 years from the date of the last payment made on or after January 1, 2014 (the effective date of Public Act 98-328) on a contract or subcontract for public works, records of all laborers, mechanics, and other workers employed by them on the project.

No later than the 15th day of each calendar month, the contractor shall file a certified payroll for the immediately preceding month with the Department of Natural Resources.

6. Small Business Set-Aside

The contractor awarded the bid must be registered as a small business, as required by the Small Business Set-Aside program. (For complete requirements, to become registered, or certify your business in the Small Business Set-Aside Program, visit http://www.sell2.illinois.gov/sbsp/set_aside.htm. or contact the Department of Central Management Services’ small business coordinator at 1-866-455-2897.)

Any public works project financed in whole or in part by federal funds administered by the State of Illinois is covered under the provisions of this requirement, to the extent permitted by any applicable federal law or regulation. 30 ILCS 570.

Contractors may receive an exception from this requirement by submitting a request and supporting documents certifying that Illinois laborers are either not available or are incapable of performing the particular type of work involved. The certification must: (a) be submitted to the agency within the first quarter of the Contract Term; (b) provide sufficient support that demonstrates the exception is met; (c) be signed by an authorized signatory of the contractor; and (d) be approved by the agency.

8. Apprenticeship-in-Training When applicable, the contractor and all subcontractors must be participants in apprenticeship and training programs that are both approved by and registered with the U.S. Department of Labor’s Bureau of Apprenticeship and Training. The program(s) must be in the same trade(s) in which the contractor or subcontractor performs work. For information on how to participate in or set up a program, contractors may call the U.S. Department of Labor at 312/596-5508 or visit their website http://www.doleta.gov/oa/ .

9. Illinois Office The bidder must certify that the bidder will maintain an Illinois office as the primary place of employment for persons employed in the construction authorized by the contract.

11. Insurance The contractor shall, always during the term of this contract and any renewals or extensions, maintain and provide a Certificate of Insurance naming the State as an additionally insured for all required bonds and insurance. Certificates may not be modified or canceled until at least thirty (30) days’ notice has been provided to the State. Contractor shall provide: (a) General Commercial Liability insurance in the amount of $1,000,000 per occurrence (Combined Single Limit Bodily Injury and Property Damage) and $2,000,000 Annual Aggregate; (b) Auto Liability, including Hired Auto and Non-owned Auto (Combined Single Limit Bodily Injury and Property Damage), in amount of $1,000,000 per occurrence; and (c) Worker’s Compensation Insurance in the amount required by law. Insurance shall not limit Contractor’s obligation to indemnify, defend, or settle any claims.

12. Performance Bond/Labor and Material Payment Bond Pursuant to the Public Construction Bond Act (30 ILCS 550/), a performance bond and a labor and material payment bond covering the faithful performance of the contract and the payment of all obligations arising thereunder, shall be required if the project cost exceeds $50,000. Each bond shall be in the full amount of the contract. The bond must be from a surety licensed to do business within the State of Illinois and acceptable to IDNR.

13. Minority Contractor Opportunity Initiative The State requires a fee of $15 to cover Expenses related to the administration of the Minority Contractor Opportunity Initiative. Any Vendor awarded a contract under Section 20-10, 20-15, 20-25 or 20-30 of the Illinois Procurement Code (30 ILCS 500) of $1000 or more is required to pay a fee of $15. The Comptroller shall deduct the fee from the first check issued to the Vendor under the contract and deposit the fee in the Comptroller’s Administrative Fund.

14. Permits and Licenses Permits and licenses necessary for the execution of the work shall be secured and paid for by the Contractor.

15. Utilities Before starting excavation, establish location and extent of underground utilities occurring in the work area. Contractor shall contact Joint Utility Locating Information for Excavators (J.U.L.I.E.) 800-892-0123.

16. Highway Permits The Contractor is responsible for contacting the appropriate County Superintendent(s) of Highways and/or other appropriate local officials concerning the proposed work activities on the project as they may relate to use of the County and local road system. Coordination of any activities of concern to the County or Township shall be the responsibility of the Contractor. Special attention shall be given to load limits and seasonal restrictions.

17. New Products Unless otherwise specifically provided in the contract documents, all materials, equipment, and products incorporated in the work under the contract shall be new and of a suitable grade for the purpose intended.

19. Specified Materials Bids shall be based on providing all products/materials exactly as required by the project specifications. Contractor may select from the list of acceptable manufacturers, offer an “equal” product and provide proof of its capabilities to meet the project specifications or, for products specified only by reference or performance standards, select any product which meets or exceeds the specified standards, by any manufacturer, subject to the approval of DNR.

20. Final Cleaning Contractor shall clean-up all work related debris and construction materials and properly dispose off-site. The Contractor shall repair and otherwise make good any damage caused by the work and leave the premises in the equivalent of the original condition.

21. Warranties The Contractor warrants that all work provided under the contract will be in conformance with the contract and free from defects in workmanship, materials, and equipment for a period of two years from the goods acceptance date. See Section B. Project Instructions and Notes, for any extended warranties that may apply.

22. Change Orders Change order shall be defined as a change in a contract term, other than as specifically provided for in the contract, which authorizes or necessitates any increase or decrease in the cost of the contract or the time for completion. A change order shall be executed by the State agency and vendor evidencing the change. All changes shall be approved by the CPO, or designee, and be accompanied by a written determination that the circumstances said to necessitate the change in performance were not reasonably foreseeable at the time the contract was signed and the change is germane to the original contract as signed. Change orders that increase or decrease the cost of a contract or an estimated contract by a total of $25,000 or more or the time of completion by more than 180 days shall be published on the Illinois Procurement Bulletin, pursuant to Section 15-25 of the Code and documented pursuant to Section 33E-9 of the Criminal Code of 2012, in advance of execution of the change order.

23. Inducement Resolution All or a portion of this project may be paid or reimbursed from the proceeds of tax-exempt bonds subsequently issued by the State.

24. Payment Payments, including late payment charges, will be paid in accord with the State Prompt Payment Act and rules when applicable, 30 ILCS 540/; 74 III. Adm. Code 900. This shall be the Contractor’s sole remedy for late payments by the State. Payment terms contained in Contractor’s invoice(s) shall have no force or effect.

27. Bid Submittal Bids may be submitted electronically on Bid Buy or by submitting the attached Bid Form.

29. Questions

ALL QUESTIONS PERTAINING TO THE SCOPE OF WORK OR THE BIDBUY PROCEDURES, MUST

BE DIRECTED TO nicholas.a.bearss@illinois.gov ALL QUESTIONS MUST BE SUBMITTED IN WRITING NO LATER THAN THREE (3) BUSINESS DAYS BEFORE THE BID DATE.

30. Project Contacts: The following individuals are listed as project contacts during the construction phase. The Bidder may not communicate directly with any of these individuals during the bidding process. All communication during the bidding phase must be directed to the nicholas.a.bearss@illinois.gov email address.

Contact Information

10906 Kickapoo Park Rd.

Oakwood, IL. 61858