DNR - MOD - NASP: Archery Equipment

The State of Michigan Department of Natural Resources is soliciting proposals under Request for Proposal No. 190000000507 for comprehensive archery equipment and supplies to support the National Archery in the Schools Program (NASP), which introduces target archery in 4th through 12th grade physical education classes. Contractors must provide Genesis bows (original and mini models), Easton Genesis arrows, FITA-approved targets from specified manufacturers (Morrell, Rinehart, Field Logic, and American Whitetail), arrow curtains, repair kits, bow racks, cases, quivers, replacement parts, scanners with NASP firmware, scorecards, decals, patches, and banners, with all products conforming to stated specifications and no alternate brands accepted. The contractor must appoint a dedicated Customer Service Manager for State accounts, maintain a toll-free customer service line available 8 a.m. to 5 p.m. EST, ensure delivery within 30 business days of order receipt to designated school locations, optimize packaging for lowest freight rates, and utilize standard 4-way pallets whenever possible. The State will inspect deliveries within 10 business days, and contractors are responsible for replacing damaged or incorrect items at no additional cost. Written questions were required by December 19, 2018, with answers posted by December 21, 2018, and proposals were due by 3:00 p.m. Eastern on January 3, 2019, with an anticipated contract begin date of January 11, 2019. Evaluation will be conducted on a pass/fail basis for mandatory minimum requirements and overall ability to perform, with qualifying proposals evaluated based on lowest total cost, though the State reserves the right to consider qualified disabled veteran status, prior performance with the State, Michigan economic impact, and total-cost-of-ownership factors.

The State encourages participation from qualified disabled veteran-owned businesses and may consider such status during the award decision. All proposals must be submitted electronically through the SIGMA VSS system in modifiable formats with pricing submitted separately, and bidders must complete a Confidential Treatment Form, Byrd Anti-Lobbying Certification, Vendor Questions Worksheet, and certify compliance with labor practices, tax compliance, Iran-linked business status, and debarment status. The contract will be effective January 2019 through January 2024, with up to five renewal options of one year each at the State's sole discretion, requiring contractors to maintain commercial general liability insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 general aggregate. Pricing is firm through December 31, 2018, then establishes a 365-day pricing period thereafter, with adjustments permitted only through mutual written agreement supported by documented evidence of actual cost changes. Payment will be made within 45 days through Electronic Funds Transfer after contractor registration with the State of Michigan's Contractor Self Service Portal, with all pricing inclusive of taxes. No incumbent vendors were identified, and the specific award value or budget range was not disclosed in the procurement documents.