NASP Schedule_A_Commodities_and_Non-Prof_Services-outline_format-1.docx

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STATE OF MICHIGAN

Request for Proposal No. 190000000507 Archery Equipment and Supplies

SCHEDULE A

STATEMENT OF WORK

CONTRACT ACTIVITIES

This schedule identifies the anticipated requirements of any Contract resulting from this RFP. The term “Contractor” in this document refers to a bidder responding to this RFP.

The Contractor must respond to each requirement or question and explain how it will fulfill each requirement. Attach any supplemental information and appropriately reference within your response.

BACKGROUND

DNR purchases Archery Equipment for the National Archery in the Schools Program (NASP). The NASP is designed to introduce target archery in 4th through 12th grade physical education classes for a minimum of two weeks during the school year. The NASP is coordinated by the Michigan DNR to recruit youth into archery and bowhunting. Increased participation in shooting sports and hunting provides financial and public support for wildlife education and conservation. In addition, state agencies’ involvement in these education programs assures long-term growth in recreational archery and bowhunting. The NASP is officially the most successful school archery program in history.

SCOPE

This is a Request for Proposal (RFP) to establish a Contract for Archery Equipment and Supplies for the State of Michigan, Department of Natural Resources, Archery Equipment Grant program.

REQUIREMENTS

Bidder must provide the following Deliverable(s) which confirm to the stated specifications. If brands or manufacturers’ lines are specified, bidder should bid only on the approved brands or manufacturers' lines. Bids on alternate brands or manufacturers' lines may not be considered.

Responding to Requirements, the Bidder shall check only 1 box below, and identify exception(s)

1. General Requirements

1.1. Product Specifications

Original Genesis® Bows

· Must be available in right-hand and left-hand models.

· Must be available in all assorted colors offered by Genesis Archery.

Mini-Genesis® Bows

· Must be available in right-hand and left-hand models.

· Must be available in red, blue, and black colors as offered by Genesis Archery.

Easton Genesis™ Arrows

· Must be 30-inch, size 1820, aluminum arrows.

· Must be 7075 alloy.

· 9/32 nock

· target point

· 3-inch plastic vanes

Targets All targets must be Federation of International Target Archery (FITA) approved with 80 cm target face (bullseye) meeting FITA standards.

· 33” NASP Eternity Target by Morrell – 33” x 33” x 12”; weighs approximately 65 pounds; 220 layers of material on the inside for added toughness and durability. Features Morrell's IPS (Internal Frame System); comes with 4 non-skid wheels for ease of maneuvering and a tip proof stabilizing bar.

· 32” NASP Round Foam Target by Rinehart – 80 cm diameter; weighs approximately 30 pounds; 100% Rinehart high-density self-healing easy pull foam. Features a newly integrated stand built directly into the target. The built-in stand completely removes all metal from the target and eliminates any chance of scratching hardwood floors.

· 34” NASP Block Target by Field Logic – 34” x 34” x 14”; weighs approximately 40 pounds; Open-Layer design stops arrows by friction not force. Features integrated and removable wheels for transport.

· American Whitetail 32” Eclipse Target – Target is 32″ tall x 33″ wide and 13″ thick and weighs 31lbs.. HybriMAT Eclipse features our famous HybriMAT design, with a full 25" PermaCOLOR SynScreen, giving you SynScreen out to the "2" scoring ring.

· Morrell NASP School Target (for Individuals) - This target measures 28″ x 28″ x 10″.

Arrow Curtain by B.C.Y. Fibers

· Woven polyester material.

· Size: 10’ x 30’

· Stainless steel grommets every foot along the top for hanging; clips and hanging cable included.

· Tote bag for carrying or storage included.

· Flame resistant and conforms to NFPA 701 specs.

Repair kit by Lancaster Archery Supply

· H.F. 12” Tool Box (1 each)

· Cartel T-Square (1 each)

· BCY 400 Nylon Serving Thread - Green

· Two-Ton Epoxy Syringe

· Easton Genesis 1820 Points (12 each)

· Easton N Nocks for Genesis Uni (36)

· 12/Green, 12/Yellow, 12/White

· Easton Genesis 1820 Uni-bushing (12 each)

· X-Spot Black Target Arm Guards (3 each)

· AAE Fast Set Fletching Blue .10oz 3g

· Grayling Straight Fletching Jig (1 each)

· AAE 26 Plastifletch Vanes for Genesis (100)

· 20 ea. Green, Red, Gold, White, Yellow

Bow Racks All bow racks must hold a minimum of 10 compound bows.

· 10 Bow Floor Rack by Bowtree Inc. - Constructed from solid 1-1/2”, 16-gauge steel square tubing. Rack comes equipped with heavy duty wheels and a complete cable locking system to secure bows when not in use. Rack has a powder coat finish and quickly assembles and disassembles into six pieces for easy storage. Measures 83” end to end; 55” tall with casters; hanging area of 42”.

· Bow Hanger by Archery Shooter Systems – Package contains two complete bow hanger units configured for indoor use. Units set up in seconds and fold up for easy storage. Long lasting Powder coated Finish. Will accommodate 12 (or 24 if bows are doubled up on the hooks) bows.

· Range Bow Rack by Hold Up Displays - Free standing archery rack with padded pegs for holding up to 16 bows (if bows are doubled per peg). Moves easily with four removable caster wheels. Durable black powder coat finish.

· Floor Quiver—It is stable, provides secure access to arrows, and takes down into two, light and easy to install parts. The top of the quiver tube is flared to more easily fill with arrows.

Bow Cases

· NASP 3 Bow - Bow case - Black

· NASP 3 Bow - Bow case with pocket - Black

· NASP Single Bow case - Blue

· NASP Single Bow case - Black

· NASP Single Bow case - Red

· NASP Single Bow case with pocket - Blue

· NASP Single Bow case with pocket - Black

· NASP Single Bow case with pocket - Red

· NASP 6 Bow - Bow case--Color Choice: Red, Royal Blue, Black

· NASP Arrow Bag--Color Choice: Red, Royal Blue, Black

· Gold Ring Bow case

· Arrow Safe Pack for bow cases - This arrow safe pack will fit into the pocket of the single or 3 bow NASP® bow case. The size is 33 x 6 x 3 and holds 12 arrows.

Quivers

· Quiver Target Blue LH

· Quiver Target Blue RH

· Quiver Target Red LH

· Quiver Target Red RH

· Quiver Tube Blue - 16” black vinyl body, 2 ½” opening, Single Belt Clip Attachment.

· Quiver Tube Red - 16” black vinyl body, 2 ½” opening, Single Belt Clip Attachment.

Replacement Parts

· Right Hand Arrow Rest; for Original or Mini bows

· Left Hand Arrow Rest; for Original or Mini bows

· String; for Original or Pro bow, 94 1/4" (Black and White)

· String; for Original or Pro bow, 94 1/4" (Black and Red)

· String; for Mini bow, 79 1/4" (Black and White)

· String; for Mini bow, 79 1/4" (Black and Red)

· Power Cable; for Original or Pro bow, 37 1/4"

· Power Cable; for Minibow; 31"

· Cable Rod Slide

· Arrow Rest Plastic Sleeves (100/pack)

· Rest Stem for Mini Genesis

· Rest Stem Nut for Mini Genesis

· Speed fletch White (12/pack)

· Speed fletch Yellow (12/pack)

· Speed fletch Orange (12/pack) Limited Qty Available

· Speed fletch Green (12/pack)

· 3" Red Vanes, 100 Pack

· 3" Blue Vanes, 100 Pack

· 3" Green Vanes, 100 Pack

· 3" Black Vanes, 100 Pack

· 3" Orange Vanes, 100 Pack

· 3" Hot Pink Vanes, 100 Pack

· 3" Sunset Gold Vanes, 100 Pack

· 3" White Vanes, 100 Pack

· 3" Yellow Vanes, 100 Pack

· N Nock V Push-in Green N Nock, 100/pack

· N Nock V Push-in Red N Nock, 100/pack

· N Nock V Push-in White N Nock, 100/pack

· N Nock V Push-in Yellow N Nock, 100/pack

· NASP 1820 Points, 12/pack

· NASP 1820 Points, 100/pack

· Doctor Doug's 1 oz Vane Adhesive

· UNI Bushings 1820, 12/pack

· String Bow

· 80cm Paper Face Target

Apperson Scorecard Scanner Scanner Dimensions: Size: 20” x 6” x 7” / Weight: 3 lbs. / Manual Feed / Speed: 35 pages per minute (2100 pages per hour)

· Datalink 1200 Scanner with custom NASP firmware

· Sample answer sheets (NASP score cards must be purchased separately-see NASP Equipment – Supplemental Order Form)

· Datalink Connect Software

· Power adaptor

· 2 ink cartridges

· Reusable calibration sheets

· Dust Cover

· Manual

Scorecards – Single Ply (500 per pack)

Decals

· 3D Decal "On Target for Life"

· 3D Decal "Proud Parent of a NASP Archer"

· 3D Decal "On Target for Life" - Qty 10+

· 3D Decal "Proud Parent" - Qty 10+

· Academic Archer decal

· Academic Archer parent decal

· NASP Window Decal 6 in x 3 in

Patches

· Academic Archer patch

· Academic Archer 2017 Chevron patch

· Academic Archer 2018 Chevron patch

Banners

· 11 Steps Training Banner

· S Correct Draw Length Banner

· 11 Steps and Correct Draw Length PAIR

· NASP 3-foot x 5-foot Banner

BAIT

· E-clip

· BAI Refresher DVD

· Beyond NASP DVD

· BAI Package

· BAIT Packet

· BAIT Specialist Packet

Bids on alternate brand or manufacturer lines may not be considered.

Responding to 1.1. Product Specifications, the Bidder shall check only 1 box below, and identify exception(s)

1.2. Warranties

Describe any warranties included in the bid and explain the process for reporting warranty issues and how the Contractor will handle any repairs or replacements.

The State reserves the right to require additional warranties other than those identified by the Contractor in its response to this RFP.

Bidder shall describe their Warranty Policy and Procedures.

Bidder Response:

1.3. Recall Requirements and Procedures

The Contractor must describe any recall procedures.

Bidder shall describe their Recall Requirements and Procedures.

Bidder Response:

1.4. Quality Assurance Program

Explain your Quality Assurance Program(s).

Bidder shall explain their current Quality Assurance program or procedures.

Bidder Response:

1.5. Incentives

Explain any special incentives or services including, but not limited to, return policies, trade-in programs, quantity discounts, etc.

Bidder must explain any special incentives or services including, but not limited to, return policies, trade-in programs, quantity discounts, etc. If none, state “None”.

Bidder Response:

2. Service Levels

2.1. Time Frames -- Reserved

2.2. Delivery

All Contract Activities must be delivered to the school listed on the delivery order within 30 business days from receipt of order. The receipt of order date is pursuant to Section 2, Notices, of the Standard Contract Terms.

Responding to 2.2. Delivery, the Bidder shall check only 1 box below, and identify exception(s)

2.3. Installation--Reserved

2.4. Technical Support and Repairs--Reserved

2.5. Maintenance--Reserved

2.6. Training--Reserved

2.7. Reporting--Reserved

2.8. Meetings

The State may request other meetings as it deems appropriate.

Responding to 2.8. Meetings, the Bidder shall check only 1 box below, and identify exception(s)

3. Staffing

3.1. Contractor Representative

The Contractor must appoint One (1) Customer Service Manager, specifically assigned to State of Michigan accounts, that will respond to State inquiries regarding the Contract Activities, answering questions related to ordering and delivery, etc. (the “Contractor Representative”).

The Contractor must notify the Contract Administrator at least 10 calendar days before removing or assigning a new Contractor Representative.

Bidder shall identify whom they intend to name as Contractor Representative, where they will be physically located, and describe the functions they will perform.

Bidder Response:

Name:

E-mail Address:

Address:

Functions:

3.2. Key Personnel--Reserved

3.3. Non-Key Personnel--Reserved

3.4. Organizational Chart--Reserved

3.5. Customer Service Toll-Free Number

The Contractor must specify its toll-free number for the State to contact the Contractor Representative. The Contractor Representative must be available for calls during the hours of 8 am to 5 pm EST.

Responding to 3.5. Customer Service Toll-Free Number, the Bidder shall check only 1 box below, and identify exception(s)

3.6. Technical Support, Repairs and Maintenance--Reserved

3.7. Disclosure of Subcontractors

If the Contractor intends to utilize subcontractors, the Contractor must disclose the following:

The legal business name; address; telephone number; a description of subcontractor’s organization and the services it will provide; and information concerning subcontractor’s ability to provide the Contract Activities.

The relationship of the subcontractor to the Contractor.

Whether the Contractor has a previous working experience with the subcontractor. If yes, provide the details of that previous relationship.

A complete description of the Contract Activities that will be performed or provided by the subcontractor.

Bidder shall identify any company they will subcontract with to perform any portion of this contract. If this will be done by the Contractor, respond “None”. Bidder Response:

Subcontractors Corporate Name

Street Address

City, State, Zip

Corporate Phone No.

Responding to 3.7. Use of Subcontractors, the Bidder shall check only 1 box below, and identify exception(s)

3.8. Security--Reserved

4. Pricing

4.1. Price Term

The first pricing period begins on the Effective Date thru December 31. Pricing is firm starting on January 1 for a 365-day period (“Pricing Period”). Adjustments may be requested, in writing, by either party and will take effect no earlier than the next Pricing Period.

4.2. Price Changes

Adjustments will be based on changes in actual Contractor costs. Any request must be supported by written evidence documenting the change in costs. The State may consider sources, such as the Consumer Price Index; Producer Price Index; other pricing indices as needed; economic and industry data; manufacturer or supplier letters noting the increase in pricing; and any other data the State deems relevant.

Following the presentation of supporting documentation, both parties will have 30 days to review the information and prepare a written response. If the review reveals no need for modifications, pricing will remain unchanged unless mutually agreed to by the parties. If the review reveals that changes are needed, both parties will negotiate such changes, for no longer than 30 days, unless extended by mutual agreement.

The Contractor remains responsible for Contract Activities at the current price for all orders received before the mutual execution of a Change Notice indicating the start date of the new Pricing Period.

4.3 Electronic Catalog--Reserved

5. Ordering

5.1. Authorizing Document

The appropriate authorizing document for the Contract will be delivery order.

5.2 Order Verification

The Contractor must have internal controls to verify abnormal orders.

Responding to 5.2. Order Verification, the Bidder shall check only 1 box below, and identify exception(s)

6. Delivery

6.1. Delivery Programs

The Contractor must explain in detail its delivery programs (e.g., standard delivery and quick-ship), including any limitations such as quantity.

The Contractor must explain the transportation method (e.g., UPS, FedEx, Contractor fleet, or other third-party carrier) it intends on utilizing in delivery of the Contract Activities.

Bidder must explain in detail its delivery programs (e.g., standard delivery and quick-ship), including any limitations and the transportation method (e.g., UPS, FedEx, Contractor fleet, or other third-party carrier) it intends on utilizing in delivery of the Contract Activities.

Bidder Response:

6.2. Packaging and Palletizing

Packaging must be optimized to permit the lowest freight rate. Shipments must be palletized whenever possible using manufacturer's standard 4-way shipping pallets.

7. Acceptance

7.1. Acceptance, Inspection

The State will use the following criteria to determine acceptance of the Contract Activities:

The School Manager or their designee will inspect all archery equipment deliveries and approve acceptance of goods upon delivery within 10 business days of delivery and report any deficiencies or damaged goods to the State’s Program Manager. The States Program Manager or their designee will notify the Contractor within 5 business days to discuss the nature of the deficiency.

Each shipment must be accompanied by a bill of lading/packing slip stating item number(s) and quantity shipped. The Purchase Order number must be referenced on all shipping documentation.

The School Manager, or their designee will inspect shipment for damage and compare goods received against bill of lading/packing slip. Contractor will be responsible for replacing, at no additional charge to the State, incorrect or damaged items or items not meeting the Program Manager or their designee’s approval.

Any items not accepted by the State may be returned, upon Contractor’s request, at Contractor’s expense.

Responding to 7.1. Acceptance, Inspection, the Bidder shall check only 1 box below, and identify exception(s)

8. Invoice and Payment

8.1. Invoice Requirements

All invoices submitted to the State must include: (a) date; (b) delivery order; (c) quantity; (d) description of the Contract Activities; (e) unit price; (f) shipping cost (if any); and (g) total price.

8.2. Payment Methods

The State will make payment for Contract Activities through Electronic Funds Transfer (EFT). Contractor must register with the State on the State of Michigan’s Contractor Self Service Portal, in order be issued a contract and to receive electronic fund transfer payments.

8.3. Procedure

Payment will be made within 45 days as defined in Section 20, Terms of Payment, of the Standard Contract Terms.

Responding to 8. Invoice and Payment, the Bidder shall check only 1 box below, and identify exception(s)

9. Project Plan--Reserved

10. Licensing Agreement -- Reserved

11. Liquidated Damages—Reserved

12. Additional Requirements

12.1. Environmental and Energy Efficient Products

The Contractor must provide products that meet the following environmental or energy efficient standards:

12.2. Hazardous Chemical Identification

In accordance with the federal Emergency Planning and Community Right-to-Know Act, 42 USC 11001, et seq., as amended, the Contractor must provide a Material Safety Data Sheet listing any hazardous chemicals, as defined in 40 CFR §370.2, to be delivered. Each hazardous chemical must be properly identified, including any applicable identification number, such as a National Stock Number or Special Item Number.

The Contractor must identify any hazardous chemicals that will be provided under any resulting contract.

12.3. Mercury Content

Pursuant to MCL 18.1261d, mercury-free products must be procured when possible. The Contractor must explain if it intends to provide products containing mercury, the amount or concentration of mercury, and whether cost competitive alternatives exist. If a cost competitive alternative does exist, the Contractor must provide justification as to why the product is essential. All products containing mercury must be labeled as containing mercury.

12.4. Brominated Flame Retardants

The State prefers to purchase products that do not contain brominated flame retardants (BFRs) whenever possible. The Contractor must disclose whether the products contain BFRs.

Version 1 Revised Date: 7/28/2017