DNR - MOD - MiCO License Stock RFP

The Michigan Department of Natural Resources (DNR) issued Request for Proposal (RFP) 250000003143 seeking a vendor to supply and distribute thermal transfer label stock and ribbons for hunting, fishing, and outdoor recreational vehicle licenses and permits. The procurement specifically requires hard white polyethylene film labels manufactured by Flexcon with FSI-1680 Accu Coat topcoating, V78 pressure sensitive acrylic adhesive, and PET clear polyester release liner in annual quantities ranging from 2 to 5 million units, along with Zebra TLP28844/RR thermal transfer ribbons measuring 3.75 inches wide by 210 feet long. Deliverables must include kitting, packaging, palletizing, and shipping services, with all materials delivered to approximately 1,600 license agents throughout Michigan by February 13, 2026, before the new license year begins on March 1, 2026. The contract term is one year with renewal options for up to four additional one-year periods at the State's sole discretion, with pricing required to remain firm for 365 days subject only to adjustments based on documented contractor cost changes. Evaluation criteria include a pass/fail assessment across four areas: product quality, service capabilities, delivery capabilities, and responses to the Vendor Questions Worksheet, with award granted to the lowest-priced responsive and responsible bidder receiving passing ratings on all criteria. A mandatory pre-proposal meeting was held on October 3, 2025, at 10:30 a.m. Eastern via Microsoft Teams, and proposals were due October 17, 2025, at 3:00 p.m. Eastern through the SIGMA VSS portal.

The State will consider qualified disabled veteran-owned and service-disabled veteran-owned business status as a factor in award determination, along with prior State performance, total cost of ownership, and overall economic impact to Michigan. No current incumbent vendors are identified in the procurement documentation. Bidders must incorporate all kitting and shipping costs directly into their overall bid price, with the option to utilize the State of Michigan's UPS account for preferred shipping rates, though separate reimbursement for these services will not be provided. Liquidated damages penalties of $5,000 plus $100 per day apply for late or improper completion, and $1,000 per individual per day applies for unauthorized removal of key personnel. The contract award is subject to State Administrative Board approval if the total award value equals or exceeds $250,000, though specific budget ranges or award values are not disclosed in the RFP documentation.