DNR - MOD - MiCO License Stock RFP

The Michigan Department of Natural Resources (DNR) is seeking a vendor to provide comprehensive license stock production and distribution services through Request for Proposal (RFP) 250000003143. The procurement involves producing between 2-5 million thermal transfer label stocks annually for approximately 1,600 license agents selling hunting, fishing, and outdoor recreational vehicle licenses. Specific technical requirements mandate hard white polyethylene film labels with specific adhesive properties, DNR logo inclusion, and capability to print black text and QR codes. The contract term is one year with potential for four additional one-year renewals, with the initial license year starting March 1, 2026. Key deliverables include producing license kits, with 50% of annual quantity distributed by February 13, 2026, and maintaining remaining stock for reorder fulfillment. The proposal was released on September 30, 2025, with a mandatory pre-proposal meeting held on October 3, 2025, and a final proposal submission deadline of October 17, 2025. Evaluation criteria emphasize quality assurance, including material testing, lot number tracking, and sample roll approvals prior to full production.

The RFP documents do not explicitly specify set-aside designations or restrictions on respondent types. The proposed contract appears open to qualified vendors capable of meeting technical and production specifications. While no incumbent vendors are mentioned, the contract requires integration with existing DNR licensing infrastructure and the State of Michigan's UPS shipping account. The pricing structure requires comprehensive costs for license stock, thermal transfer ribbons, packaging, and distribution services, with vendors expected to provide a total contract cost calculation across a five-year period. The DNR seeks pricing models that accommodate annual label production volumes fluctuating between 2-5 million units, with a preference for 5-million-label pricing. Shipping and kitting costs must be incorporated directly into bid pricing, with vendors responsible for palletizing, preparing, packaging, and arranging product shipping or pickup. While specific budget ranges are not explicitly stated, the contract's scope suggests a significant annual procurement value for license production and distribution services.