DNR - Lodging within Grand Rapids MN Area

The State of Minnesota Department of Natural Resources is requesting bids for single occupancy lodging for up to 35 attendees in Grand Rapids, Minnesota across three separate dates—October 5–8, 2026, November 4–6, 2026, and December 14–17, 2026—with responses due July 24, 2026 at 2:00 PM Central Time through the SWIFT Supplier Portal.

The State offers preference points equal to 12 percent of total available points to certified Targeted Group, Economically Disadvantaged, and Veteran-Owned businesses, as well as 6 percent preference for eligible DEED/DHS providers under Minnesota Statute 16C.155. Responders meeting small business procurement program criteria—including those majority-owned by racial minorities, women, persons with substantial physical disabilities, veterans, or service-disabled veterans, or those located in economically disadvantaged counties—are encouraged to identify themselves for potential certification consideration through the Office of Equity in Procurement.

Lodging must be within five miles of 402 SE 11th Street, Grand Rapids, Minnesota, and consist of 11 total room nights across all three events. The contract runs from July 27, 2026 through June 30, 2027. Facilities must comply with the Americans with Disabilities Act, maintain ADA-compliant facilities with elevator access in all main areas, meet US Fire Administration codes for hotel and motel safety including hard-wired smoke detectors and automatic sprinkler systems, and comply with the Minnesota Clean Indoor Air Act and COVID-19 guidance from the Minnesota Department of Health and CDC. The State will pay lodging only, excluding room service, food and beverage, phone charges, gratuity, and service charges. Subcontracting is prohibited.

Bidders must submit pricing using the provided Exhibit D Price Schedule, specifying per-night room charges, applicable taxes, parking availability and daily rates, and cancellation fees for various notice periods. The State reserves the right to inspect facilities prior to award and may reject responses based on facility condition. Questions are due July 22, 2026 at 2:00 PM Central Time to sheri.karpenko@state.mn.us. Responder offers remain firm for 180 days.