DNR_-_Lodging_within_Grand_Rapids_MN_Area.pdf
PDF 26 KB Posted
- Attached to
- DNR - Lodging within Grand Rapids MN Area
- Solicitation number
- 2000018509
- Issued by
- Itasca County, Minnesota
About this file
This is a Formal Request for Bid issued by the State of Minnesota Department of Natural Resources for single occupancy lodging services in Grand Rapids, Minnesota. The DNR seeks to procure lodging for up to 35 attendees across three separate timeframes: October 5-8, 2026; November 4-6, 2026; and December 14-17, 2026. Specifications for the lodging services are detailed in the attached Sample Contract (Exhibit C and Exhibit C Supplement 1) and the Price Schedule (Exhibit D). Prospective bidders must submit responses electronically through the Supplier Portal no later than July 24, 2026 at 2:00 PM Central Time. Questions regarding the solicitation must be submitted in writing to Sheri Karpenko at sheri.karpenko@state.mn.us by July 22, 2026 at 2:00 PM CT, with responses provided via addendum. Bidders must register in the system prior to submission and contact only the designated buyer to avoid response rejection.
Bidders are required to include all applicable taxes, service fees, and gratuity in their pricing submissions. The solicitation includes a diversity and inclusion component, with preference consideration potentially available for Minnesota-based small businesses and businesses meeting small business procurement program criteria, including those majority-owned by racial minorities, women, persons with substantial physical disabilities, veterans, or service-disabled veterans, or those located in economically disadvantaged counties. Bidders meeting these criteria are encouraged to identify themselves for potential certification consideration through the Office of Equity in Procurement. All required attachments, including the completed Price Schedule (Exhibit D), must be uploaded to satisfy bid requirements; failure to submit requested documentation may result in disqualification.
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Other files
| File | Type | Posted |
|---|---|---|
| Solicitation_Content_18509.pdf | ||
| Solicitation_Attachments_18509.pdf | ||
| SAMPLE_Contract_18509.pdf | ||
| Price_Schedule_for_S390_S215_M410_Lodging_Only.xlsx | XLSX spreadsheet |
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Text version
Event Description THIS IS A FORMAL REQUEST FOR BID. Non-electronic and e-mail responses WILL NOT BE ACCEPTED. The response must be submitted in the Supplier Portal no later than the date and time called for in the Finish Time in the Event Details.
Purpose. The State of Minnesota Department of Natural Resources (DNR) intends to procure single occupancy lodging for up to 35 attendees in Grand Rapids Minnesota for three different time frames - October 5-8, 2026, November 4-6, 2026, and December 14-17, 2026, per the specifications stated within attached pdf SAMPLE contract in section Exhibit C and Exhibit C Supplement 1.
SUBMITTING QUESTIONS. Questions from prospective Responders regarding this solicitation must be submitted in writing to sheri.karpenko@state.mn.us no later than July 22, 2026, 2:00 PM CT. All questions received by the cutoff date and time will be responded to via an addendum. Contact regarding this solicitation with any State personnel other than the Buyer listed above may result in rejection of the response.
IF YOU ENCOUNTER ISSUES UPLOADING YOUR RESPONSE, YOU MAY CALL THE SWIFT VENDOR HELPLINE AT 651.201.8100, OPTION 1 FOR ASSISTANCE
General Comments
- REVIEW THE FOLLOWING DOCUMENTS PRIOR TO SUBMITTING YOUR RESPONSE:
1. RFB Content
2. RFB Attachments (this document needs to be filled out and uploaded back into SWIFT)
3. RFB Sample Contract (specs within under section Exhibit C)
4. RFB Price Schedule (Exhibit D-fill out and upload back in SWIFT)
If problems arise, please contact the buyer Sheri Karpenko by email at sheri.karpenko@state.mn.us before the due date/time.
General Questions Question Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
Event Details
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000018509 Sell RFx 1 Event Round Version 1 1 Event Name DNR - Lodging within Grand Rapids MN Area Start Time Finish Time 07/16/2026 15:22:00 07/24/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Yes
Response Comments
Upload all required or requested attachments here.
A file attachment is required to satisfy this question.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?
(Yes / No)
Yes
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000018509 Sell RFx 2 Event Round Version 1 1 Event Name DNR - Lodging within Grand Rapids MN Area Start Time Finish Time 07/16/2026 15:22:00 07/24/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000018509 Sell RFx 3 Event Round Version 1 1 Event Name DNR - Lodging within Grand Rapids MN Area Start Time Finish Time 07/16/2026 15:22:00 07/24/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line Details
Line: 1 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1
Reserve Price: No
Description: A price schedule will be used for this event, see attached Exhibit D Price Schedule to enter bidder pricing. Bidder, include all applicable taxes, service fees and gratuity. This price schedule will be used as the official bid price.
Question Response What is the price per unit?
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000018509 Sell RFx 4 Event Round Version 1 1 Event Name DNR - Lodging within Grand Rapids MN Area Start Time Finish Time 07/16/2026 15:22:00 07/24/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000018509 Sell RFx 5 Event Round Version 1 1 Event Name DNR - Lodging within Grand Rapids MN Area Start Time Finish Time 07/16/2026 15:22:00 07/24/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: EACH Description: A price schedule will be used for this event, see attached Exhibit D Price Schedule to enter bidder pricing.
Bidder, include all applicable taxes, service fees and gratuity. This price schedule will be used as the official bid price.
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To:
Quantity: 1 Due Date: 07/29/2026 Freight Terms:
Ship Via:
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000018509 Sell RFx 6 Event Round Version 1 1 Event Name DNR - Lodging within Grand Rapids MN Area Start Time Finish Time 07/16/2026 15:22:00 07/24/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000018509 Sell RFx 7 Event Round Version 1 1 Event Name DNR - Lodging within Grand Rapids MN Area Start Time Finish Time 07/16/2026 15:22:00 07/24/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
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