DNR - Lodging near Grand Rapids MN Oct 5-8, 2026

The State of Minnesota Department of Natural Resources is requesting bids for single occupancy lodging for up to 35 people for October 5–8, 2026, within 15 miles of 402 SE 11th Street, Grand Rapids, Minnesota, with responses due August 25, 2026 at 2:00 p.m. CST. A 12 percent preference applies to targeted group businesses, economically disadvantaged businesses, and veteran-owned businesses; DEED/DHS eligible providers receive a 6 percent preference. Questions are due August 25, 2026 at 2:00 p.m. CST.

The procurement is for the S-390 Intro to Wildfire Calculations conference. The facility must provide single occupancy rooms with check-in on October 5, 2026 and check-out on October 9, 2026; secure luggage storage during check-in delays and between check-out and end of conference activities; and Americans with Disabilities Act compliance, Minnesota Clean Indoor Air Act compliance, Hotel and Motel Fire Safety Act of 1990 compliance, and current COVID-19 guidance from the Minnesota Department of Health and Centers for Disease Control and Prevention. The State will pay for lodging rooms only; room service, food and beverage, phone charges, gratuity, and service charges remain the individual's responsibility. No subcontracting is permitted.

The contract term runs from August 25, 2026, or upon full execution, whichever is later, through June 30, 2027, or upon satisfactory completion of obligations. All quoted prices are maximum prices and must include taxes, duties, permits, licenses, and all inherent costs; no additional charges beyond quoted prices will be accepted unless expressly authorized by law. Payment terms are Net 30 days following receipt of an undisputed invoice. The State reserves the right to inspect facilities prior to award and may reject responders for cleanliness, maintenance, odors, damaged furniture, stained carpeting, dirty linens, mold, or unsanitary conditions. The State does not guarantee a minimum number of rooms and will not adjust contract prices if attendance falls below the 35-person estimate. Responses are firm for 180 days. Responses must be submitted exclusively through the SWIFT Supplier Portal; fax, email, and printed responses will not be accepted. The buyer is Sheri Karpenko at sheri.karpenko@state.mn.us or 651/259-5461.