DNR_-_Lodging_near_Grand_Rapids_MN_Oct_5-8,_2026.pdf
PDF 24 KB Posted
- Attached to
- DNR - Lodging near Grand Rapids MN Oct 5-8, 2026
- Solicitation number
- 2000018553
- Issued by
- Jackson County, Minnesota
About this file
This is a Formal Request for Bid (RFB) document issued by the State of Minnesota Department of Natural Resources (DNR) for single occupancy lodging services. The DNR seeks to procure lodging for up to 35 people for October 5-8, 2026, at a location within 15 miles of 402 SE 11th Street, Grand Rapids, Minnesota 55744-3955. The solicitation opened on August 17, 2026, at 8:00 AM CDT, with responses due by August 25, 2026, at 2:00 PM CDT. Prospective bidders must submit questions in writing to Sheri Karpenko at sheri.karpenko@state.mn.us no later than August 25, 2026, at 2:00 PM CST, and all questions will be addressed through an addendum. Responses must be submitted exclusively through the Supplier Portal; non-electronic and email submissions will not be accepted. The specifications for the lodging requirements are detailed in the attached sample contract under Exhibit C and Exhibit C Supplement 1, with pricing to be submitted on the attached Exhibit D Price Schedule.
Bidders must include all applicable taxes, service fees, and gratuity in their pricing submissions. The solicitation encourages participation from small businesses and businesses meeting diversity and inclusion criteria, including those based in Minnesota and certified as small businesses under state standards, as well as for-profit businesses majority owned and operated by racial minorities, women, individuals with substantial physical disabilities, veterans, service-disabled veterans, or businesses located in economically disadvantaged counties. Interested businesses that meet these criteria but are not yet certified may contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for additional information regarding the State's Small Business Procurement Program. The buyer contact is Sheri Karpenko, reachable at 651/259-5461 or sheri.karpenko@state.mn.us. Bidders experiencing technical difficulties uploading responses may call the SWIFT Vendor Helpline at 651.201.8100, Option 1.
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Other files
| File | Type | Posted |
|---|---|---|
| Solicitation_Attachments_18553.pdf | ||
| Price_Schedule_for_S390_Lodging_Only.xlsx | XLSX spreadsheet | |
| SAMPLE_Contract_18553.pdf | ||
| Solicitation_Content_18553.pdf |
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Text version
Event Description THIS IS A FORMAL REQUEST FOR BID. Non-electronic and e-mail responses WILL NOT BE ACCEPTED. The response must be submitted in the Supplier Portal no later than the date and time called for in the Finish Time in the Event Details.
Purpose. The State of Minnesota Department of Natural Resources (DNR) intends to procure single occupancy lodging for up to 35 people for October 5-8, 2026, within 15 miles of 402 SE 11th Street, Grand Rapids, MN 55744-3955 per the specifications stated within attached pdf SAMPLE contract in section Exhibit C and Exhibit C Supplement 1.
SUBMITTING QUESTIONS. Questions from prospective Responders regarding this solicitation must be submitted in writing to sheri.karpenko@state.mn.us no later than August 25, 2026, 2:00 PM CST. All questions received by the cutoff date and time will be responded to via an addendum. Contact regarding this solicitation with any State personnel other than the Buyer listed above may result in rejection of the response.
IF YOU ENCOUNTER ISSUES UPLOADING YOUR RESPONSE, YOU MAY CALL THE SWIFT VENDOR HELPLINE AT 651.201.8100, OPTION 1 FOR ASSISTANCE
General Comments
* REVIEW THE FOLLOWING DOCUMENTS PRIOR TO SUBMITTING YOUR RESPONSE:
1. RFB Content
2. RFB Attachments (this document needs to be filled out and uploaded back into SWIFT)
3. RFB Sample Contract (specs within under section Exhibit C)
4. Price Schedule Exhibit D (this document needs to be filled out and uploaded back into SWIFT)
If problems arise, please contact the buyer Sheri Karpenko by email at sheri.karpenko@state.mn.us before the due date/time.
General Questions Question Ideal Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size/
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
( http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/counties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/.
You can also contact the Office of Equity in Procurement at
Event Details
Bidder: PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461 Fax #:
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000018553 Sell RFx 1 Event Round Version 1 1 Event Name DNR - Lodging near Grand Rapids MN Oct 5-8, 2026 Start Time Finish Time
08/17/2026 08:00:00 CDT 08/25/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Required: Yes Ideal Resp Reqd? No
Response Comments
Upload all required or requested attachments here.
Required: Yes Ideal Resp Reqd? No
A file attachment is required to satisfy this question.
Your bid will need to be edited online to include attachment responses.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments? (Yes / No)
Required: Yes Ideal Resp Reqd? No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461 Fax #:
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000018553 Sell RFx 2 Event Round Version 1 1 Event Name DNR - Lodging near Grand Rapids MN Oct 5-8, 2026 Start Time Finish Time
08/17/2026 08:00:00 CDT 08/25/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Line Details No Bid:
Line: 1 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1 Required: No Reserve Price: No
Description: A price schedule will be used for this event, see attached Exhibit D Price Schedule to enter bidder pricing. Bidder, include all applicable taxes, service fees and gratuity. This price schedule will be used as the official bid price.
Question Response What is the price per unit?
Required: Yes Ideal Resp Reqd? No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461 Fax #:
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000018553 Sell RFx 3 Event Round Version 1 1 Event Name DNR - Lodging near Grand Rapids MN Oct 5-8, 2026 Start Time Finish Time
08/17/2026 08:00:00 CDT 08/25/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461 Fax #:
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000018553 Sell RFx 4 Event Round Version 1 1 Event Name DNR - Lodging near Grand Rapids MN Oct 5-8, 2026 Start Time Finish Time
08/17/2026 08:00:00 CDT 08/25/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: EACH Description: A price schedule will be used for this event, see attached Exhibit D Price Schedule to enter bidder pricing.
Bidder, include all applicable taxes, service fees and gratuity. This price schedule will be used as the official bid price.
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To:
Quantity: 1 Due Date: 08/30/2026 Freight Terms:
Ship Via:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461 Fax #:
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000018553 Sell RFx 5 Event Round Version 1 1 Event Name DNR - Lodging near Grand Rapids MN Oct 5-8, 2026 Start Time Finish Time
08/17/2026 08:00:00 CDT 08/25/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461 Fax #:
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000018553 Sell RFx 6 Event Round Version 1 1 Event Name DNR - Lodging near Grand Rapids MN Oct 5-8, 2026 Start Time Finish Time
08/17/2026 08:00:00 CDT 08/25/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
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