DNR - Lodging and Dinner in Mankato MN in May

The Minnesota Department of Natural Resources (DNR) is seeking a contractor to provide lodging and dinner services for a Tribal Training event in Mankato, Minnesota on May 28-29, 2025. The procurement is a formal Request for Bid (RFB) requiring single occupancy hotel rooms, specifically 10 rooms for two nights and 110 rooms for one night, with an estimated 120 attendees for dinner on May 29, 2025. Potential vendors must submit their complete proposal through the SWIFT Supplier Portal by May 2, 2025, at 2:00 PM CT, with all questions regarding the solicitation due by April 29, 2025, at 2:00 PM CT. The contractor must be able to provide rooms meeting specific accommodation requirements, including secure luggage storage, business center access, and compliance with COVID-19 guidelines. Evaluation will consider the vendor's ability to meet lodging specifications, pricing, and potential preference points for diversity and inclusion. The contract term is from May 1, 2025, through June 30, 2025, with the state reserving the right to reject any or all responses and award to single or multiple responders.

The solicitation includes strong emphasis on diversity and inclusion, offering preference points for Minnesota-based small businesses owned by minorities, women, veterans, and individuals with substantial physical disabilities. Vendors can receive up to 6% preference points for targeted group, economically disadvantaged, and veteran-owned businesses. No specific incumbent vendor is mentioned, and the state does not guarantee a minimum number of rooms or room usage. The pricing structure requires vendors to complete a comprehensive price schedule detailing room rates, meal options (both buffet and plated), and all associated taxes and fees. While specific budget ranges are not explicitly stated, the solicitation anticipates accommodating approximately 120 attendees with varying room night requirements. Vendors must provide meal options that include traditional Native American cuisine and accommodate potential dietary restrictions. The state emphasizes that cost and pricing information are not considered trade secret material, and all submitted responses will remain firm for 180 days until accepted or rejected.