DNR_-_Lodging_and_Dinner_in_Mankato_MN_in_May.pdf
PDF 27 KB Posted
- Attached to
- DNR - Lodging and Dinner in Mankato MN in May
- Solicitation number
- 2000017068
- Issued by
- Blue Earth County, Minnesota
About this file
This is a Request for Bid (RFB) issued by the State of Minnesota's Natural Resources Department seeking single occupancy lodging and dinner services in Mankato, Minnesota for an event in May 2025. The solicitation requests 10 rooms for two nights (May 28 and 29) and 110 rooms for one night (May 29), with an estimated 120 attendees for dinner. Responses must be submitted through the Supplier Portal by May 2, 2025, at 2:00 PM CT, with questions about the solicitation due by April 29, 2025, at 2:00 PM CT. Potential bidders are required to review several documents including the RFB Content, RFB Attachments, Sample Contract, and Price Schedule before submitting their bid.
The solicitation includes a diversity and inclusion component, asking bidders to self-identify if they are a Minnesota-based small business or a business majority owned and operated by racial minorities, women, persons with substantial physical disabilities, veterans, or service-disabled veterans. The bid requires vendors to provide comprehensive pricing that includes all applicable taxes, service fees, and gratuity, with pricing to be detailed in the attached Exhibit D Price Schedule. The State of Minnesota reserves the right to use any contract resulting from this solicitation, and potential bidders are advised to carefully review all documentation and contact the buyer, Sheri Karpenko, with any questions before the specified deadlines.
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Other files
| File | Type | Posted |
|---|---|---|
| Price_Schedule_for_DNR_Tribal_Training_Mankato.xlsx | XLSX spreadsheet | |
| Solicitation_Attachments_17068.pdf | ||
| SAMPLE_Contract_17068.pdf | ||
| Solicitation_Content_17068.pdf |
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Text version
Event Description THIS IS A FORMAL REQUEST FOR BID. Non-electronic and e-mail responses WILL NOT BE ACCEPTED. The response must be submitted in the Supplier Portal no later than the date and time called for in the Finish Time in the Event Details.
The State of Minnesota (State) is seeking single occupancy lodging within Mankato Minnesota for May 28 and 29, 2025, and dinner on May 29, 2025, according to the attached Price Schedule. Estimated number are 10 rooms for two nights (May 28 and 29) and 110 rooms for one night (May 29). Estimated number of attendees for dinner is 120.
The Contractor(s) should be able to provide the needed lodging listed in Exhibit C of the Contract document, if all lodging can't be provided, please state how many rooms can be provided on attached document labeled Solicitation Attachments on last page. The State reserves the right to use any Contract that may result from this Solicitation.
SUBMITTING QUESTIONS. Questions from prospective Responders regarding this solicitation must be submitted in writing to sheri.karpenko@state.mn.us no later than April 29, 2025, 2:00 PM CT. All questions received by the cutoff date and time will be responded to via an addendum. Contact regarding this solicitation with any State personnel other than the Buyer listed above may result in rejection of the response.
IF YOU ENCOUNTER ISSUES UPLOADING YOUR RESPONSE, YOU MAY CALL THE SWIFT VENDOR HELPLINE AT 651.201.8100, OPTION 1 FOR ASSISTANCE
General Comments
- REVIEW THE FOLLOWING DOCUMENTS PRIOR TO SUBMITTING YOUR RESPONSE:
1. RFB Content
2. RFB Attachments (this document needs to be filled out and uploaded back into SWIFT)
3. RFB Sample Contract (specs within under section Exhibit C)
4. Price Schedule (Exhibit D)
If problems arise, please contact the buyer Sheri Karpenko by email at sheri.karpenko@state.mn.us before the due date/time.
General Questions Question Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability, Event Details
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000017068 Sell RFx 1 Event Round Version 1 1 Event Name DNR - Lodging and Dinner in Mankato MN in May Start Time Finish Time 04/24/2025 07:35:00 05/02/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Yes
Response Comments
Upload all required or requested attachments here.
A file attachment is required to satisfy this question.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?
(Yes / No)
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000017068 Sell RFx 2 Event Round Version 1 1 Event Name DNR - Lodging and Dinner in Mankato MN in May Start Time Finish Time 04/24/2025 07:35:00 05/02/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Question Response
Yes
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000017068 Sell RFx 3 Event Round Version 1 1 Event Name DNR - Lodging and Dinner in Mankato MN in May Start Time Finish Time 04/24/2025 07:35:00 05/02/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line Details
Line: 1 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1
Reserve Price: No
Description: A price schedule will be used for this event, see attached Exhibit D Price Schedule to enter bidder pricing. Bidder, include all applicable taxes, service fees and gratuity. This price schedule will be used as the official bid price.
Question Response What is the price per unit?
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000017068 Sell RFx 4 Event Round Version 1 1 Event Name DNR - Lodging and Dinner in Mankato MN in May Start Time Finish Time 04/24/2025 07:35:00 05/02/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000017068 Sell RFx 5 Event Round Version 1 1 Event Name DNR - Lodging and Dinner in Mankato MN in May Start Time Finish Time 04/24/2025 07:35:00 05/02/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: EACH Description: A price schedule will be used for this event, see attached Exhibit D Price Schedule to enter bidder pricing.
Bidder, include all applicable taxes, service fees and gratuity. This price schedule will be used as the official bid price.
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To:
Quantity: 1 Due Date: 05/07/2025 Freight Terms:
Ship Via:
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000017068 Sell RFx 6 Event Round Version 1 1 Event Name DNR - Lodging and Dinner in Mankato MN in May Start Time Finish Time 04/24/2025 07:35:00 05/02/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000017068 Sell RFx 7 Event Round Version 1 1 Event Name DNR - Lodging and Dinner in Mankato MN in May Start Time Finish Time 04/24/2025 07:35:00 05/02/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
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