DNR Groundwater Discharge Sampling & Analysis for CLSP

The Michigan Department of Natural Resources issued a Request for Proposal on March 16, 2026, for groundwater discharge sampling and analysis services at Clear Lake State Park in compliance with EGLE Groundwater Discharge Permit GW1010022. The procurement seeks a qualified contractor to provide comprehensive full-service sampling and analysis of five septic systems (EQ-1 through EQ-5) and eight groundwater monitoring wells (MW-1S through MW-7) on monthly, quarterly, and annual schedules as specified in the facility's Sampling and Analysis Plan. Key deliverables include effluent quality sampling using grab samples and low-flow groundwater sampling methodologies, laboratory analytical work for parameters including total inorganic nitrogen, ammonia nitrogen, chloride, conductivity, sodium, and phosphorus conducted per EPA and Standard Methods protocols by SOS Analytical, Inc., regulatory reporting via the MiEnviro Portal, and compliance documentation maintained on-site. The contractor must hold Type A-1g certification for septic system operation and designate one dedicated program manager available Monday through Friday, 8:00 a.m. to 5:00 p.m. EST, with availability for night and weekend hours as needed. Liquidated damages of $5,000 plus $100 per day apply for late or improper completion, and $1,000 per individual per day for unauthorized removal of key personnel. The contractor must maintain commercial general liability insurance of $2,000,000 general aggregate and automobile liability of $1,000,000 per accident. The proposal deadline is 9:30 a.m. Eastern on April 10, 2026, with questions due by 2:00 p.m. Eastern on March 23, 2026, and answers posted by 4:00 p.m. Eastern on March 27, 2026. The anticipated contract begin date is May 1, 2026, with a three-year term through September 31, 2029.

The RFP does not identify any set-aside designations or restrictions limiting responses to specific types of organizations, nor does it reference any incumbent vendors or current contractors. Pricing must remain firm for 365-day periods with adjustments based on documented changes in contractor costs subject to mutual negotiation, and invoices must include sample quantities, locations, and unit prices submitted within 45 days of contract expiration, with payment via Electronic Funds Transfer within 45 days of receipt. No specific budget or award value is stated in the procurement documents; however, the contract is subject to State Administrative Board approval if the award exceeds $250,000. The contractor must integrate with existing infrastructure at Clear Lake State Park, including five discharge points serving various facility buildings, eight monitoring well locations with depths ranging from 14 to 25 feet, and coordination with park staff who will handle daily reporting for flow measurements and maintain facility operation logs documenting weekly drainfield observations and annual septic tank inspections.