DNR - Forestry Instructor Workshop Grand Rapids

The State of Minnesota Department of Natural Resources is requesting bids for single occupancy lodging for up to 50 attendees and banquet room with dinner for one night during October 27–29, 2026, in Grand Rapids, with bids due July 22, 2026 at 2:00 p.m. Central Time through the Supplier Portal. Targeted group businesses, economically disadvantaged businesses, and veteran-owned businesses certified by the State receive preference points equal to twelve percent of total available points; DEED and DHS eligible providers receive six percent preference points.

The scope encompasses single occupancy lodging for 10 rooms on October 27 and 50 rooms on October 28–29; a general session room with full audio-visual and presentation capabilities; multiple breakout session rooms; registration, exhibitor/vendor, and parking areas. All facilities must be located within one-quarter mile of each other or the contractor must provide free shuttle services. Catering includes breakfast, morning break, lunch, afternoon break, and dinner service for up to 50 attendees. The facility must be clean, well-maintained, and dedicated to the event; the State reserves the right to inspect and reject for odors, damaged furniture, stained carpeting, dirty linens, mold, unsanitary conditions, or inadequate space. All pricing must be itemized on the provided spreadsheet and include taxes, surcharges, equipment rentals, gratuity, and parking; cancellation fees must be stated in specific dollar amounts across multiple notice windows, not as percentages or formulas.

The anticipated contract term runs July 30, 2026, through June 30, 2027. The State does not guarantee a minimum number of rooms; contract prices shall not be adjusted if attendance falls below the estimate. Offers must remain firm for 180 days. Questions are due July 20 at 2:00 p.m. Central Time to sheri.karpenko@state.mn.us. Responses must use Exhibit D Price Schedule and be submitted exclusively through the Supplier Portal; non-electronic and email submissions will not be accepted.