Price_Schedule_for_Instructor_Workshop.xlsx

This is a Price Schedule for an Instructor Workshop submitted by the Minnesota Department of Natural Resources (DNR) Forestry Division for a conference scheduled October 27-29, 2026, in Grand Rapids, Minnesota. The event requires lodging accommodations for up to 60 attendees across three nights, with 10 single occupancy rooms needed on October 27, and 50 single occupancy rooms needed on October 28 and 29. The solicitation also requires a general session room with full audio-visual equipment and presentation capabilities, multiple breakout session rooms, a registration area, an exhibitor/vendor area, and parking facilities. All requested facilities must be located within one-quarter mile of each other, or the contractor must provide free shuttle services. Catering services are required including breakfast, morning break, lunch, afternoon break, and dinner service. Questions regarding the solicitation must be submitted in writing to sheri.karpenko@state.mn.us no later than July 20 at 2:00 PM CT, with responses provided via addendum. The response must be submitted through the Supplier Portal with specific pricing entered on the provided spreadsheet.

The price schedule requires all costs to be itemized on the provided spreadsheet with extended pricing calculated for each service line item, including room charges, taxes, surcharges, equipment rentals, catering per-person costs with gratuity and tax calculations, and parking fees. The State will not pay for any services not listed on the spreadsheet. Contractors must define cancellation fees in specific United States dollar amounts for both conference services and lodging across multiple notice windows, ranging from 117 days prior to less than 24 hours before the event. All charges must be clearly stated in currency format; fees submitted as formulas or percentages will be assessed as zero amounts. The contractor agrees not to seek additional costs or fees beyond those listed, and the State agency assumes responsibility for paying any applicable cancellation fees if the conference is cancelled.