DNR_-_Forestry_Instructor_Workshop_Grand_Rapids.pdf
PDF 25 KB Posted
- Attached to
- DNR - Forestry Instructor Workshop Grand Rapids
- Solicitation number
- 2000018500
- Issued by
- Jackson County, Minnesota
About this file
Summary
This is a Request for Bid (RFB) document issued by the State of Minnesota Department of Natural Resources (DNR) for lodging and catering services for a Forestry Instructor Workshop in Grand Rapids, Minnesota. The DNR seeks to procure single occupancy lodging for up to 50 attendees and a banquet room with dinner service for one night during October 27–29, 2026. Specific requirements are detailed in Exhibit C and Exhibit C Supplement 1 of the attached sample contract. Prospective respondents must submit questions in writing to Sheri Karpenko (sheri.karpenko@state.mn.us) no later than July 20, 2026, at 2:00 PM Central Time, with responses provided via addendum. Responses must be submitted exclusively through the Supplier Portal with a deadline of July 22, 2026, at 2:00 PM Central Time. A due date of July 27, 2026, is noted for delivery logistics. Bidders are instructed to contact only the designated buyer; communication with other state personnel may result in response rejection.
Bidders must include all applicable taxes, service fees, and gratuity in their pricing and submit pricing through Exhibit D Price Schedule. The solicitation includes a diversity and inclusion component, inquiring whether respondents are Minnesota-based small businesses, and identifies potential eligibility for the State's Small Business Procurement Program based on minority ownership, women ownership, disability status, veteran status, or location in economically disadvantaged counties. All responses require submission of required attachments in the Supplier Portal; failure to do so may result in disqualification. Non-electronic and email submissions will not be accepted. Technical support is available through the SWIFT Vendor Helpline at 651.201.8100, Option 1.
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Other files
| File | Type | Posted |
|---|---|---|
| Solicitation_Attachments_18500.pdf | ||
| Solicitation_Content_18500.pdf | ||
| Price_Schedule_for_Instructor_Workshop.xlsx | XLSX spreadsheet |
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Text version
Event Description THIS IS A FORMAL REQUEST FOR BID. Non-electronic and e-mail responses WILL NOT BE ACCEPTED. The response must be submitted in the Supplier Portal no later than the date and time called for in the Finish Time in the Event Details.
Purpose. The State of Minnesota Department of Natural Resources (DNR) intends to procure single occupancy lodging for up to 50 attendees and banquet room with dinner for one night for October 27-29, 2026, within Grand Rapids MN, per the specifications stated within attached pdf SAMPLE contract in section Exhibit C and Exhibit C Supplement 1.
SUBMITTING QUESTIONS. Questions from prospective Responders regarding this solicitation must be submitted in writing to sheri.karpenko@state.mn.us no later than July 20, 2:00 PM CT. All questions received by the cutoff date and time will be responded to via an addendum. Contact regarding this solicitation with any State personnel other than the Buyer listed above may result in rejection of the response.
IF YOU ENCOUNTER ISSUES UPLOADING YOUR RESPONSE, YOU MAY CALL THE SWIFT VENDOR HELPLINE AT 651.201.8100, OPTION 1 FOR ASSISTANCE
General Questions Question Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
Event Details
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000018500 Sell RFx 1 Event Round Version 1 1 Event Name DNR - Forestry Instructor Workshop Grand Rapids Start Time Finish Time 07/14/2026 13:58:00 07/22/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Yes
Response Comments
Upload all required or requested attachments here.
No
A file attachment is required to satisfy this question.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?
(Yes / No)
Yes
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000018500 Sell RFx 2 Event Round Version 1 1 Event Name DNR - Forestry Instructor Workshop Grand Rapids Start Time Finish Time 07/14/2026 13:58:00 07/22/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line Details
Line: 1 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1
Reserve Price: No
Description: A price schedule will be used for this event, see attached Exhibit D Price Schedule to enter bidder pricing. Bidder, include all applicable taxes, service fees and gratuity. This price schedule will be used as the official bid price.
Question Response What is the price per unit?
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000018500 Sell RFx 3 Event Round Version 1 1 Event Name DNR - Forestry Instructor Workshop Grand Rapids Start Time Finish Time 07/14/2026 13:58:00 07/22/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000018500 Sell RFx 4 Event Round Version 1 1 Event Name DNR - Forestry Instructor Workshop Grand Rapids Start Time Finish Time 07/14/2026 13:58:00 07/22/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: EACH Description: A price schedule will be used for this event, see attached Exhibit D Price Schedule to enter bidder pricing.
Bidder, include all applicable taxes, service fees and gratuity. This price schedule will be used as the official bid price.
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To:
Quantity: 1 Due Date: 07/27/2026 Freight Terms:
Ship Via:
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000018500 Sell RFx 5 Event Round Version 1 1 Event Name DNR - Forestry Instructor Workshop Grand Rapids Start Time Finish Time 07/14/2026 13:58:00 07/22/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000018500 Sell RFx 6 Event Round Version 1 1 Event Name DNR - Forestry Instructor Workshop Grand Rapids Start Time Finish Time 07/14/2026 13:58:00 07/22/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
File details come from the government source that posted it. Updated .