DNR Fall Naturalist Mtg-Lodging Rooms Lake Bronson

The State of Minnesota Department of Natural Resources is requesting bids for up to 186 single-occupancy lodging rooms to support the DNR 2026 Fall Interpretive Services Meeting scheduled for October 27–28, 2026, with responses due October 6, 2026 at 2:00 p.m. Central Time through the SWIFT portal. Eligible businesses certified as targeted group, economically disadvantaged, or veteran-owned will receive a 12 percent preference in scoring; eligible DEED/DHS providers will receive a 6 percent preference.

The facility must be located within 60 miles of Lake Bronson State Park in Lake Bronson, Minnesota. Lodging is required for October 26–29, 2026, with room quantities of up to 66 rooms on October 26, 66 on October 27, and 54 on October 28. The facility must comply with the Americans with Disabilities Act, Minnesota Clean Indoor Air Act, Hotel and Motel Fire Safety Act of 1990, and COVID-19 guidance from the Minnesota Department of Health and Centers for Disease Control and Prevention. The State reserves the right to inspect the facility prior to award and may reject responses based on facility condition, cleanliness, maintenance, adequate space, or unsanitary conditions.

The contract term runs from October 6, 2026 to December 31, 2026. The State does not guarantee a minimum number of lodging rooms and contract prices cannot be adjusted if attendance falls below estimates. Payment is Net 30 days following receipt of an undisputed invoice; the State will pay for lodging rooms only, excluding meals, room service, phone charges, gratuities, and service charges incurred by individual attendees. The contractor must maintain $2 million Commercial General Liability insurance, $5 million–$10 million Commercial Automobile Liability, and statutory Workers' Compensation Insurance.

Responses must include a completed Exhibit D Price Schedule with per-room pricing and cancellation fees across specified notice periods, Responder Declarations (Attachment A), and contractor contact information. Questions are due October 2, 2026 at 2:00 p.m. Central Time to Valerie Fellows, State Program Administrator, Senior. Responses must remain firm for 180 days. The State will issue only one purchase order per vendor and reserves the right to award to a single or multiple responders, reject all offers, or cancel the solicitation.