DNR_Fall_Naturalist_Mtg-Lodging_Rooms_Lake_Bronson.pdf
PDF 28 KB Posted
- Solicitation number
- 2000018755
- Issued by
- Lac Qui Parle County, Minnesota
About this file
This is a Request for Proposal (RFP) document from the State of Minnesota Department of Natural Resources (DNR) for single occupancy lodging rooms. The DNR seeks to procure 186 lodging rooms for its 2026 Fall Interpretive Services Meeting scheduled for October 27-28, 2026, within a 60-mile radius of Lake Bronson State Park in Lake Bronson, Minnesota. All responses must be submitted electronically through the SWIFT portal by October 6, 2026, at 2:00 p.m. CDT, with the bid opening date of September 28, 2026, at 4:00 p.m. CDT. The lodging rooms must be delivered by October 11, 2026. No site visits, bidders' conferences, or meetings are mentioned in the document. The DNR will issue only one purchase order per vendor and will determine final award based on vendor specifications compliance.
Payment will be made only after all items have been received and approved, with no partial payments permitted. Bidders must respond to all questions in the solicitation and upload required attachments, including a completed Responders Declaration, or risk bid disqualification. The solicitation includes diversity and inclusion questions regarding Minnesota-based small businesses and businesses owned or operated by racial minorities, women, individuals with substantial physical disabilities, veterans, or those located in economically disadvantaged counties; responses to these questions are for informational purposes and may trigger contact from the Office of Equity in Procurement. Ground freight is specified as the shipping method. Bidders must provide the price per unit for the 186 lodging rooms and submit complete bidder information including firm name, contact details, and signatures. Detailed specifications are referenced in Exhibit C and the Sample Contract specifications, which bidders must review thoroughly before submission.
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Other files
| File | Type | Posted |
|---|---|---|
| Vendor_Registration_Instructions.pdf | ||
| How_to_Bid_Instructions.pdf | ||
| Solicitation_Content_18755.pdf | ||
| Sample_Contract_18755.pdf | ||
| Price_Schedule_-_Exhibit_D.xlsx | XLSX spreadsheet | |
| Solicitation_Attachments_18755.pdf |
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Text version
Event Description All responses should be submitted electronically through the SWIFT portal. If portal system problems arise, contact the SWIFT vendor helpline at 651-201-8100 option 1.
Purpose. The State of Minnesota Department of Natural Resources (DNR) intends to procure single occupancy lodging rooms for the DNR 2026 Fall Interpretive Services Meeting to be held October 27 and 28, 2026 within 60 miles of Lake Bronson State Park, Lake Bronson, MN area, as detailed in Exhibit C, including Exhibit C, Supplement 1.
Please be aware that there are attachments to this event. The vendor is responsible to review and comply with all requests that may be required in this event.
Failure to respond to latest event version may result in bid rejection.
DNR will be the determining factor if vendor meets specifications.
All questions must be directed to the buyer listed on this event.
DNR will only issue one purchase order per vendor. Payment will be made after all items have been received and approved. No partial payments
General Comments
* Responder, please review all attachments and complete Responders Declaration (labeled Solicitation
Attachments) and upload back into SWIFT. If problems arise, please contact the buyer Valerie Fellows by email at valerie.fellows@state.mn.us before the due date/time.
The complete specifications for these boxes will be found in the attachment titled Sample Contract within section Exhibit C.
Bidder should review attachments in this order:
Solicitation Content
SAMPLE Contract (when attaching into SWIFT copy this into Attachment Description field: Sample Contract Specs Within)
Solicitation Attachments (bidder will be required to upload this back into SWIFT)
General Questions Question Ideal Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size/
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman, Event Details
Bidder: PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Fellows,Valerie Phone: 218/328-8956 Fax #:
Email: Valerie.Fellows@state.mn.us
Event ID Format Type Page R2901-2000018755 Sell RFx 1 Event Round Version 1 1 Event Name DNR Fall Naturalist Mtg-Lodging Rooms Lake Bronson Start Time Finish Time
09/28/2026 16:00:00 CDT 10/06/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
( http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/counties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/.
You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Required: Yes Ideal Resp Reqd? No
Response Comments
Upload all required or requested attachments here.
Required: Yes Ideal Resp Reqd? No
A file attachment is required to satisfy this question.
Your bid will need to be edited online to include attachment responses.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments? (Yes / No)
Required: Yes Ideal Resp Reqd? No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Fellows,Valerie Phone: 218/328-8956 Fax #:
Email: Valerie.Fellows@state.mn.us
Event ID Format Type Page R2901-2000018755 Sell RFx 2 Event Round Version 1 1 Event Name DNR Fall Naturalist Mtg-Lodging Rooms Lake Bronson Start Time Finish Time
09/28/2026 16:00:00 CDT 10/06/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Line Details No Bid:
Line: 1 Item ID: Line Qty: 186 UOM: EACH Bid Qty: 186 Required: No Reserve Price: No
Description: Single Occupany Lodging Rooms for 2026 Fall Interpretive Services Meeting to be held October 27-28, 2026 in Lake Bronson, MN
Question Response What is the price per unit?
Required: Yes Ideal Resp Reqd? No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Fellows,Valerie Phone: 218/328-8956 Fax #:
Email: Valerie.Fellows@state.mn.us
Event ID Format Type Page R2901-2000018755 Sell RFx 3 Event Round Version 1 1 Event Name DNR Fall Naturalist Mtg-Lodging Rooms Lake Bronson Start Time Finish Time
09/28/2026 16:00:00 CDT 10/06/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Fellows,Valerie Phone: 218/328-8956 Fax #:
Email: Valerie.Fellows@state.mn.us
Event ID Format Type Page R2901-2000018755 Sell RFx 4 Event Round Version 1 1 Event Name DNR Fall Naturalist Mtg-Lodging Rooms Lake Bronson Start Time Finish Time
09/28/2026 16:00:00 CDT 10/06/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 186 UOM: EACH Description: Single Occupany Lodging Rooms for 2026 Fall Interpretive Services Meeting to be held October 27-28, 2026 in Lake
Bronson, MN
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: DNR PAT R1 NW REGION
2115 BIRCHMONT BEACH RD NE
BEMIDJI MN 56601-8571
United States
Quantity: 186 Due Date: 10/11/2026 Freight Terms:
Ship Via: Ground
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Fellows,Valerie Phone: 218/328-8956 Fax #:
Email: Valerie.Fellows@state.mn.us
Event ID Format Type Page R2901-2000018755 Sell RFx 5 Event Round Version 1 1 Event Name DNR Fall Naturalist Mtg-Lodging Rooms Lake Bronson Start Time Finish Time
09/28/2026 16:00:00 CDT 10/06/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Fellows,Valerie Phone: 218/328-8956 Fax #:
Email: Valerie.Fellows@state.mn.us
Event ID Format Type Page R2901-2000018755 Sell RFx 6 Event Round Version 1 1 Event Name DNR Fall Naturalist Mtg-Lodging Rooms Lake Bronson Start Time Finish Time
09/28/2026 16:00:00 CDT 10/06/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
File details come from the government source that posted it. Updated .