DMVA Kitchen Exhaust Cleaning Services

The Michigan Department of Military and Veterans Affairs (DMVA) is seeking a Certified Exhaust Cleaning Specialist to provide comprehensive kitchen exhaust degreasing services across multiple military installations in Michigan's lower peninsula, including Fort Custer Training Center, Battle Creek Air National Guard Base, Joint Force Headquarters, Camp Grayling, and Alpena Combat Readiness Training Center. The procurement involves annual cleaning of exhaust systems adhering to NFPA 96 standards, which includes complete degreasing of fans, hoods, filters, ductwork, and related components using food-safe cleaning compounds and pressure washing techniques. Mandatory pre-proposal meetings are scheduled for November 13, 2025 (at Camp Grayling) and November 14, 2025 (at Fort Custer and Battle Creek), with site visit registration required by October 31, 2025. Proposals are due by 3:00 PM EST on December 1, 2025, with an anticipated contract start date of January 12, 2026. The evaluation process will be conducted on a PASS/FAIL basis, considering criteria such as the Vendor Questions Worksheet, Schedule A Statement of Work, and compliance with specified technical requirements, with the contract to be awarded to the lowest-priced, responsive, and responsible bidder.

The solicitation includes potential preferences for qualified disabled veteran or service-disabled veteran-owned businesses, with the State reserving the right to award multiple contracts by region and considering factors beyond pricing, such as Michigan employment, capital investments, and tax revenue implications. There is no guaranteed work volume, and the contract will be funded on a contingency basis with pricing expected to remain firm throughout the contract duration. Contractors must be prepared to work during standard business hours (Monday-Friday, 7:00 a.m. to 4:00 p.m. EST) and potentially during evening or weekend hours to accommodate continuous kitchen operations. The contract includes provisions for liquidated damages of $500 for initial late or improper completion, with an additional $100 per day of non-compliance. While specific total contract value is not explicitly stated, the detailed pricing documents suggest a comprehensive service contract covering multiple facilities with varying exhaust system configurations. Payment will be processed electronically, with invoices submitted to a specified email address, and contractors must provide detailed documentation including before-and-after photographs and comprehensive performance reports.