DMVA Kitchen Exhaust Cleaning Services

The Michigan Department of Military and Veterans Affairs (DMVA) is seeking kitchen exhaust cleaning services for multiple state facilities through Request for Proposal No. 250000003137. The procurement covers comprehensive degreasing and maintenance services for kitchen exhaust systems across five primary locations: Fort Custer Training Center, Battle Creek Army National Guard Base, Jackson Field Regional Center, Jackson Field Headquarters, Camp Grayling, and Alpena Combat Readiness Training Center. Contractors must be Certified Exhaust Cleaning Specialists (CECS) adhering to NFPA 96 standards, capable of servicing various kitchen and mess hall exhaust systems, including disassembly, cleaning of hoods, filters, troughs, ductwork, pressure washing, system reassembly, and detailed reporting with before and after photographic documentation. The evaluation process is based on a PASS/FAIL criteria, with mandatory minimum requirements including CECS certification. Key proposal deadlines include a mandatory pre-proposal meeting on November 13 and 14, 2025, with written questions due by November 18, 2025, and the final proposal submission deadline of December 1, 2025, at 3:00 p.m. EST. The anticipated contract start date is January 12, 2026.

The solicitation does not explicitly specify set-aside designations for disadvantaged enterprises, though the Federal Provisions Addendum encourages affirmative socioeconomic steps to engage small and minority businesses and women's business enterprises when subcontracts are let. Proposals must be submitted electronically through the Michigan.gov SIGMA VSS system, with all documents required in modifiable format and a separate price proposal file. While no incumbent vendor is mentioned, the contract allows for potential multiple awards by region, with a preference for contractors able to service the entire lower peninsula. The contract includes provisions for firm pricing throughout the contract length, with potential adjustments only upon documented evidence of actual contractor cost changes. Liquidated damages of $500 plus $100 per day are specified for late or improper completion, and there is no guaranteed work volume, as authorization is contingent upon funding. The contract term includes an initial period with potential renewal for up to two additional one-year option periods, solely at the State's discretion.