DMVA Boiler Services Award Recommendation

The Michigan Department of Military and Veterans Affairs (DMVA) issued Request for Proposal (RFP) 250000002785 for Boiler Services, soliciting comprehensive maintenance and testing services for boiler systems. The procurement was posted on SIGMA VSS on 07/15/2025, with proposal submissions due by 07/29/2025. Two vendors, Hurst Inc. and Mechanical Systems Services (MSS) LLC, submitted proposals for evaluation by a Joint Evaluation Committee. The technical evaluation assessed both bidders, with MSS scoring 95 points and Hurst scoring 91 points, indicating technical competence in boiler maintenance and testing. The contract is structured as a 3-year base agreement with potential for two additional one-year renewal options. Key deliverables include CSD-1 and combustion testing, standard boiler maintenance services, and responsive service across various rate structures including standard, weekend, and holiday pricing.

The procurement did not include specific set-aside designations for Service-Disabled Veteran Owned Businesses (SDVOB), though MSS is classified as a Geographic Disadvantaged Business Enterprise (GDBE). The total contract value is estimated at $249,900.00, with MSS recommended for award based on their competitive pricing structure. Their proposed rates include a standard hourly rate of $125.00, weekend rates of $158.00, holiday rates of $220.00, and a 10% material markup. After pricing negotiations, MSS's total price of $47,315.00 was significantly lower than Hurst's $62,555.00, contributing to their selection. The award recommendation demonstrates a comprehensive evaluation process that considered both technical qualifications and cost-effectiveness, ultimately selecting the vendor offering the most advantageous combination of service quality and pricing.