DMVA Award Recommendation RFP 250000002785 final.docx
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- Attached to
- DMVA Boiler Services Award Recommendation
- Solicitation number
- NIA1-511-250000000962-1
- Issued by
- Michigan
About this file
This document is an Award Recommendation Notice from the Michigan Department of Military and Veterans Affairs (DMVA) for RFP 250000002785, soliciting Boiler Services. The Request for Proposal was posted on SIGMA VSS on 07/15/2025, with proposals due by 07/29/2025. Two bidders submitted proposals: Hurst Inc. and Mechanical Systems Services (MSS) LLC. The contract is structured as a 3-year base contract with up to two additional one-year renewal options. A Joint Evaluation Committee reviewed the proposals, with both bidders passing the technical evaluation - Hurst scoring 91 points and MSS scoring 95 points.
The award recommendation is for Mechanical Systems Services (MSS) LLC, with a total contract value of $249,900.00. MSS was selected based on offering the lowest hourly pricing for Boiler Services and the lowest combined price for CSD-1 and Combustion testing. Their pricing includes a standard hourly rate of $125.00, weekend rates of $158.00, holiday rates of $220.00, and a 10% material markup. After a second round of pricing negotiations, MSS's total price was $47,315.00, compared to Hurst's $62,555.00. Neither bidder qualified as a Service-Disabled Veteran Owned Business (SDVOB), though MSS is classified as a Geographic Disadvantaged Business Enterprise (GDBE).
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Michigan.gov/MiProcurement
Michigan.gov/MiProcurement
AWARD RECOMMENDATION
Notice of Intent to Award Number: 250000000962 The Department of Military and Veterans Affairs office has completed the evaluation of RFP 250000002785 for DMVA Boiler Services and has recommended an award to Mechanical Systems Services (MSS) LLC, in the amount of $249,900.00, pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.
Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:
Gregory Pawlak, Solicitation Manager.
pawlakg@michigan.gov 517-256-2439 Background Information:
This Request for Proposal (RFP) was to solicit responses from Contractors to provide DMVA Boiler Services. The term of this contract is a 3-year base contract, with up to 2 one-year renewal options.
Bidders:
The RFP was posted on SIGMA VSS on 07/15/2025. The following bidders submitted proposals by the published due date of 07/29/2025.
| Bidder |
| Address, City, State, Zip Code |
| SDVOB* |
| GDBE: |
| Hurst Inc. |
| 885 Robinwood Court, Traverse City, MI, 49686 |
| No |
| No |
| Mechanical System Services LLC |
| 1731 East 11 Mile Road, Madison Heights, MI, 48071 |
| No |
| Yes |
*SDVOB: Service-Disabled Veteran Owned Business *GDBE: Geographic Disadvantages Business Enterprise
EVALUATION SYNOPSIS
I. Evaluation Process A Responsible Vendor is a vendor that demonstrates its ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.
Proposal Instructions: Evaluation Process Proposals receiving 80 points or more evaluation points will have pricing evaluated and considered for award. This RFP has a mandatory deliverable that required bidders must have the required State of Michigan Boiler installer and repair licenses.
The full evaluation process is stated in the RFP Proposal Instructions.
II. Evaluation Method Responses to this solicitation were reviewed by a Joint Evaluation Committee, which consisted of the following individuals:
| Voting |
| Advisory |
Elizabeth Noffsinger – DMVA Senior Buyer DMVA-CG Procurement Gregory Pawlak, Buyer Specialist DMVA-Procurement
Randon Gould, CFMO Project Manager
Chad Treat, FCTC Facilities Supervisor
III. Evaluation Results - HURST INC.:
| Technical Evaluation Criteria |
| Total Points Possible |
| Points Given |
| If less than full points given, explain why |
| 1 |
| Requirements – Schedule A, Statement of Work, Sections 1 |
| 30 |
| 30 |
| 2 |
| Service Requirements – Schedule A, Statement of Work, Sections 2 |
| 20 |
| 20 |
| 3 |
| Staffing Schedule A, Section 4 |
| 10 |
| 10 |
| 4 |
| Project Management Schedule A, Section 5 |
| 10 |
| 10 |
| 5 |
| Vendor Questions Worksheet |
| 30 |
| 21 |
| Hurst provided previous work examples, but they were not relevant examples of work done with boilers - 9 |
| Total |
| 100 |
| 91 |
| Passed Technical |
Mechanical Systems Services LLC (MSS):
| Technical Evaluation Criteria |
| Total Points Possible |
| Points Given |
| If less than full points given, explain why |
| 1 |
| Requirements – Schedule A, Statement of Work, Sections 1 |
| 30 |
| 30 |
| 2 |
| Service Requirements – Schedule A, Statement of Work, Sections 2 |
| 20 |
| 20 |
| 3 |
| Staffing Schedule A, Section 4 |
| 10 |
| 10 |
| 4 |
| Project Management Schedule A, Section 5 |
| 10 |
| 10 |
| 5 |
| Vendor Questions Worksheet |
| 30 |
| 25 |
| MSS failed to mark yes or no on accepting State of Michigan Terms and conditions. Received clarification that MSS would accept T&Cs. |
| Total |
| 100 |
| 95 |
| Passed Technical |
The Evaluation Team determined that Hurst Inc., based on a score of 91, met the requirements of this RFP.
The Evaluation Team determined that MSS LLC., based on a score of 95, met the requirements of this RFP.
This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria. These bidders had their pricing reviewed.
IV. Pricing Pricing was evaluated for the bidders who passed technical review.
Hurst Inc Pricing:
| Labor Rates and Material Markup Rate: |
| Contractor’s Rates for Boiler Services |
Contractors provide their Labor Rates and material markup rates for Boiler Services.
Price per Hour:
Standard Hourly Rate - $141.00 Weekend Rates $211.50 Holiday Rates $282.00 Material Mark up 5-20%
OTHER:
Truck Charge $75.00
| DMVA Boiler Inspection Pricing: |
| Total Cost for CSD-1 |
| Total Cost for CSD-1 at DMVA locations across state |
| $ 50,169.00 |
| DMVA Boiler Combustion Pricing: |
| Total Cost for Combustion Test |
| Total cost for combustion test at DMVA locations across state. |
| $ 14,980.00 |
MSS LLC Pricing:
| Labor Rates and Material Markup Rate: |
| Contractor’s Rates for Boiler Services |
Contractors provide their Labor Rates and material markup rates for Boiler Services.
Price per Hour:
Standard Hourly Rate - $125.00 Weekend Rates $158.00 Holiday Rates $220.00 Material Mark up 10 %
OTHER:
Truck Charge $95.00
| DMVA Boiler Inspection Pricing: |
| Total Cost for CSD-1 |
| Total Cost for CSD-1 at DMVA locations across state |
| $ 21,315.00 |
| DMVA Boiler Combustion Pricing: |
| Total Cost for Combustion Test |
Total Cost for Combustion Test at DMVA locations across the state
$ 29,680.00
| Deliverable TOTALS |
| Hurst Pricing |
| MSS Pricing |
| 1 |
| CSD-1 Pricing |
| $50,169.00 |
| $21,315.00 |
| 2 |
| Combustion Pricing |
| $14,980.00 |
| $29,680.00 |
| Total Price |
| $65,149.00 |
| $50,995.00 |
V. Negotiations:
2nd round pricing
| Deliverable |
| Hurst Pricing |
| MSS Pricing |
| 1 |
| CSD-1 Pricing |
| $48,105.00 |
| $21,315.00 |
| 2 |
| Combustion Pricing |
| $14,450.00 |
| $26,000.00 |
| Total Price |
| $62,5550.00 |
| $47,315.00 |
· Second round pricing was provided by MSS and their combustion pricing was reduced by $30.00 per test presenting a $3,680.00 cost reduction. Hurst provided second round pricing reducing combustion test by $5.00 per test presenting a $530.00 cost reduction and reduced CSD-1 pricing overall by $2,064.00.
VI. Award Recommendation Award recommendation is made to the responsive and responsible Bidder who offers the lowest price to the State of Michigan. Low price is determined by the Bidder who meets the requirements and offers the lowest overall price as demonstrated by its proposal. MSS LLC offered the lowest hourly pricing for Boiler Services and the lowest price for CSD-1 and Combustion test combined.
An Award Recommendation is made to MSS LLC, in the amount of $249,900.00.
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