DMH SP with SS Conditions PMHC FY27 HVAC Control Maintenance

The State of Illinois Department of Mental Health is soliciting bids for a small purchase with sole source conditions for PMHC FY27 HVAC Control Maintenance. This procurement opportunity was posted on February 6, 2026, with a proposal due date of February 13, 2026. The contract requires comprehensive pest control and extermination services for Lawrence Correctional Center in Sumner, Illinois, including elimination and prevention of multiple pest types such as ants, roaches, birds, silverfish, hornets, bees, wasps, mites, lice, termites, flies, and rodents across eleven facility locations. Services must be performed monthly by a certified pest control technician during designated business hours (Monday through Friday, 7:00 a.m. to 5:00 p.m., excluding holidays), with particular attention to sensitive areas such as dietary and healthcare facilities that require service only when unoccupied. The vendor must conduct a thorough facility inspection prior to service initiation, submit a proposed service schedule within five days of inspection, install and maintain light traps equivalent to the Ecolab Stealth Maxima Unit in food service areas with 48-hour repair response times, and maintain detailed service records documenting work performed, areas serviced, materials used, and labor expended. The initial contract term is three years with a potential maximum duration of ten years including renewals and extensions. Required qualifications include a current pest control license, compliance with the Illinois Structural Pest Control Act and Illinois Department of Public Health regulations, prevailing wage certification, and general commercial liability insurance of at least $1,000,000 per occurrence and $2,000,000 annual aggregate, with auto liability and workers' compensation insurance also mandated.

The contract is restricted such that the vendor cannot subcontract any portion of the work and must perform 100 percent of services at Lawrence Correctional Center. All vendor employees must pass security background checks including urine samples and be identified by name, date of birth, and Social Security Number within five working days of contract award; temporary identification badges must be worn on premises at all times. Vendors must comply with 34 mandatory certifications established by the State of Illinois Chief Procurement Office covering legal entity status, criminal history, financial obligations, tax compliance, environmental standards, workplace practices, drug-free workplace requirements, non-discrimination standards, and restrictions on forced labor and child labor. For contracts exceeding one year in duration, vendors must recertify annually by January 1st confirming continued compliance. The contracting documents indicate that the contract pricing is estimated rather than firm, with total payments under the initial three-year term not to exceed an amount to be determined by the State prior to contract execution, with specific pricing located in the BidBuy Purchase Order. Monthly invoices are subject to the State Prompt Payment Act and must be submitted to Elizabeth Bare at the Lawrence Correctional Center Business Office. The contract is contingent upon availability of appropriated funds and may be terminated for convenience with thirty days' written notice or immediately for cause if the vendor jeopardizes health, safety, or property.