DMH SP emhc FY26-FY27 water testing and analysis services

The Illinois Department of Mental Health is soliciting bids for water testing and analysis services at the Elgin Mental Health Center under Bid Number 26-444DHS-MENTH-B-51584, classified as a small purchase with a posted date of March 18, 2026 and a due date of March 23, 2026. The vendor will provide comprehensive annual water testing and analysis services across multiple facility systems, including steam boiler systems, steam condensate return systems, twelve closed recirculating heating-hot water loops, chilled water loops, glycol testing for five chilled water loops, domestic hot water systems, cold potable water systems (including reverse osmosis and softener systems), cooling tower systems, and dental unit water lines. Required deliverables include six bimonthly site visits per fiscal year during FY26-FY27, on-site field testing, laboratory analysis not to exceed ten samples annually, written reports following each visit, technical advice on water treatment procedures and chemical specifications, telephone and email consultation, sample bottle provision, annual testing of five dental unit water output lines for ATP, bacteria, fungi, and Legionella analysis, and quarterly Legionella testing for facility water systems excluding dental units. The Elgin Mental Health Center will maintain responsibility for conducting routine water analysis as prescribed by the vendor and submitting samples for laboratory analysis, with additional analytical charges required for samples exceeding the ten-sample annual limit (excluding Legionella samples) pending facility approval. Technical inquiries should be directed to Chief Engineer Brad Carroll at 224-760-0305, Maureen Zamora at 847-742-1040 x2077, or Stacy Fleenor at 847-742-1040 x2081.

The procurement is subject to the State of Illinois Standard Terms and Conditions, which establish mandatory compliance requirements for all vendors including adherence to the State Prompt Payment Act, prevailing wage obligations when applicable, and submission of a $15 minority contractor initiative fee for contracts valued at $1,000 or more. Bidders must maintain comprehensive insurance coverage with a minimum of $1,000,000 in general commercial liability per occurrence and $2,000,000 annual aggregate, retain records for three years (five years if federal funds are used), and comply with all applicable federal, state, and local laws. The State retains sole ownership of all work product and intellectual property, reserves the right to conduct background checks at the State's expense, and may terminate the contract for cause with immediate notice or for convenience with thirty days' written notice. The contract is contingent upon appropriation availability, and all disputes must be filed exclusively with the Illinois Court of Claims with no binding arbitration permitted. No incumbent vendor, set-aside designations, or specific budget range information is identified in the procurement documents, though the $15 minority contractor initiative fee requirement suggests contracts are anticipated to exceed $1,000 in value.