DMH IFB FY27-FY29 emhc laundry services bid

The Illinois Department of Human Services (DHS) is seeking a vendor to provide comprehensive laundry services for the Elgin Mental Health Center located at 750 S. State St. in Elgin, Illinois, through an Invitation for Bid (IFB) for fiscal years 2027-2029. The procurement covers three-times-per-week laundry services, including washing, drying, and processing bed linens, uniforms, towels, and other washable materials, with specific pick-up and delivery times between 8:00 a.m. and 10:45 a.m. on Mondays, Wednesdays, and Fridays. The successful vendor must provide all necessary labor, equipment, and supplies, maintain uninterrupted operational capacity, and deliver to multiple campus locations. Bidders must submit electronic proposals through BidBuy by October 27, 2025, with bids remaining firm for 90 days after opening. The contract will be awarded to the lowest-priced responsive and responsible bidder, with evaluation criteria focusing on compliance with state procurement regulations, domestic product preferences, and ability to meet comprehensive service requirements. The vendor must also adhere to Joint Commission on Accreditation of Healthcare Organizations (JCAHO) standards, Occupational Safety and Health Administration (OSHA) requirements, and prevailing wage laws.

The procurement includes a 14% Business Enterprise Program (BEP) goal for businesses owned by minorities, women, and persons with disabilities, with an aspirational overall state goal of awarding 30% of contract dollars to certified diverse businesses. Vendors must submit a detailed Utilization Plan demonstrating either meeting diversity goals or providing documented good faith efforts to engage certified diverse businesses. Additional set-aside provisions include restrictions on subcontracting, limiting non-small business participation to 49%, and potential eligibility for vendors who hire qualified veterans and certain ex-offenders. Insurance requirements are substantial, including $1,000,000 in general commercial liability per occurrence, auto liability coverage, and worker's compensation insurance. While no specific award value is explicitly stated, the contract will be funded by state appropriations and is contingent on fund availability. Vendors must complete comprehensive disclosure forms, including the Illinois Procurement Gateway Active Registered Vendor Disclosure, and maintain an active and unexpired State of Illinois Vendor Registration Number. Failure to comply with any provisions could result in bid disqualification, contract penalties, or potential termination.