DMH IFB FY27-FY29 emhc laundry services

The Illinois Department of Human Services is requesting bids for comprehensive laundry services at Elgin Mental Health Center (750 South State Street, Elgin, Illinois) under IFB B-54296, with bids due October 15, 2026 and a mandatory pre-submission conference at the EMHC-FTP Building Lobby. The contract is subject to a Business Enterprise Program (BEP) goal of 10% for minority-owned, women-owned, and disability-owned enterprises; bidders failing to submit a completed BEP Utilization Plan shall render their bid non-responsive.

The scope covers sorting, washing, drying, pressing, and folding of linens, uniforms, towels, and other washable materials, with pickup and delivery three times per week (Monday, Wednesday, Friday) between 8:00 a.m. and 10:45 a.m. at seven designated drop-off locations. The vendor must possess a minimum of five years of experience providing laundry services in institutional settings and hold current certifications including TRSA Hygienically Clean Certification, Healthcare Laundry Accreditation Council (HLAC) Accreditation, ISO-recognized certifications, or equivalent operational validation. The vendor is responsible for all labor, equipment, carts, supplies, and transportation; must maintain General Commercial Liability of $1,000,000 per occurrence and Auto Liability of $1,000,000 per occurrence; and must comply with OSHA Bloodborne Pathogen Rule, CDC healthcare linen disinfection guidelines, and JCAHO standards.

The contract term begins upon the last dated signature and extends through June 30, 2029, with a maximum total term not to exceed ten years including renewal or extension. Pricing is calculated based on the weight of clean laundry returned, billed monthly; the total contract value is to be determined by the State prior to execution. The State may terminate for cause immediately, for convenience with thirty days' notice, or without penalty if appropriations become unavailable. Questions are due October 7, 2026 at 5:00 p.m. Bids must remain firm for 90 days from opening. A $15 administrative fee will be deducted from the first check issued to the awarded vendor. Vendors with active Illinois Procurement Gateway registration and those without must submit required disclosure forms. The contract may be partially or totally funded with federal funds, with the percentage and dollar amount to be disclosed upon notice of award.