DMH IFB FY27 EMHC Resurfacing Project-REBID

The Illinois Department of Human Services Division of Mental Health, acting through Elgin Mental Health Center, is soliciting rebid offers under Invitation for Bid B-54744 for resurfacing deteriorated parking lot and roadway sections, with questions due November 13, 2026 and bids due November 19, 2026. The procurement is restricted to Small Business Set-Aside Program vendors only.

Scope covers all labor, materials, equipment, and supervision for surface preparation, milling, asphalt installation, compaction, and final cleanup across approximately 100,000 square feet at 750 South State Street, Elgin, Illinois. Named areas include the Goldman Building parking lots and roadway, the Middle Road portion to the Dietary Building, Soldier Road, and two intersections. Vendors must field-verify all locations and dimensions before construction. The prime vendor must self-perform on-site work equivalent to at least 51% of total work value using its own W-2 employees who have served at least 30 consecutive days before bid submission, and subcontracts exceeding $100,000 require prior written approval. Prevailing wage applies. Required insurance includes $1,000,000 per occurrence and $2,000,000 annual aggregate general commercial liability, $1,000,000 per occurrence auto liability, and workers' compensation as required by law. Bidders must hold an active Illinois Vendor Registration Number through the Illinois Procurement Gateway, submit a Vendor Disclosure, and file a Business Enterprise Program/Veterans Small Business Program Utilization Plan. Bidders may claim Illinois Business Preference or Domestic Product Preference, provided they submit the required affidavits and documentation. A mandatory pre-submission conference will be held at the Elgin Mental Health Center FTP Building Lobby, and bids are submitted electronically through BidBuy.

The state will award to the lowest-priced responsive and responsible bidder. Pricing is estimated, and the maximum contract amount will be entered before execution. Performance is required at the Elgin Mental Health Center location for 100% of contract value. The contract starts on the last dated signature and runs through June 30, 2027, with no renewal options, and work must be completed by that date. A performance bond is required for contracts exceeding $150,000, from an Illinois-licensed surety or substituted with an irrevocable letter of credit. Bids must remain firm for 90 days from opening. Awards of $1,000 or more carry a $15 minority contractor initiative fee deducted from the first payment. The contract may be partially or fully federally funded. Lobbyist disclosure is required for contracts with an annual value above $100,000.