DMH IFB FY26-FY28 emhc industrial water testing and analysis services

The Illinois Department of Human Services, on behalf of Elgin Mental Health Center, is seeking a vendor through a competitive Invitation for Bid (IFB) to provide comprehensive industrial water testing and analysis services for fiscal years 2026 through 2028, with potential contract renewal extending to a maximum ten-year term. The vendor must conduct six bimonthly site visits annually to perform field testing and laboratory analysis across multiple water systems, including steam boiler systems, chilled water loops, potable water systems, cooling tower systems, and dental unit water lines, with analysis of up to 10 samples per year. Deliverables include written reports following each visit to the Chief Engineer, telephone and correspondence consultation, quarterly Legionella testing, and annual testing for ATP, bacteria, fungi, and Legionella on five dental unit water output lines, all performed at the facility located at 750 South State Street, Elgin, Illinois. All work must comply with state and federal regulatory standards for water quality and safety. The bid submission deadline is March 5, 2026, with written questions due by 5 p.m. on February 25, 2026, submitted through BidBuy, the state's electronic procurement system. The contract will be awarded to the lowest priced responsive and responsible bidder, with bids remaining firm for 90 days from opening.

This procurement includes a 4 percent Business Enterprise Program (BEP) utilization goal requiring bidders to demonstrate commitment to utilizing BEP-certified vendors and/or Veterans Business Program (VBP)-certified vendors, with failure to submit a completed Utilization Plan rendering the bid non-responsive. Vendors must maintain General Commercial Liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, Auto Liability insurance of $1,000,000 per occurrence, and Worker's Compensation Insurance as required by law. All bidders must submit required documentation including a Vendor Disclosure form (or IPG Active Registered Vendor Disclosure if previously registered), an Offer to the State of Illinois, the executed contract, and a completed BEP Utilization Plan through BidBuy. The solicitation does not identify an incumbent vendor or specify a contract value range, though the vendor pricing will be entered in the Quote Items Tab on BidBuy and serve as the basis for contract compensation. Vendors awarded contracts of $1,000 or more must pay a $15 administrative fee to the Comptroller's Administrative Fund for the Minority Contractor Opportunity Initiative. The State reserves the right to terminate or suspend the contract if the Illinois General Assembly fails to appropriate sufficient funds or if the Governor reduces agency funding.